Administrative Assistant II

Administrator Assistant
Full Job Description

Administrative Duties

Works independently and as a team with managers and other employees to complete a variety of tasks in an office environment. Must be able to multitask and adapt to new responsibilities on a daily basis. Must have the capability to effectively communicate via phone and email. Must be able to work in fast-paced environment while maintaining attention to detail.

Responsibilities

• Answers and directs phone calls.
• Carries out administrative duties such as filing, typing, copying, binding, scanning, billing etc.
• Maintains computer and manual filing systems.
• Replies to emails in a timely manner using professional edict.
• Schedule, upload, and assign work orders.
• Runs errands as needed to post office and bank, delivers equipment to job sites, etc.
• Cleaning duties-vacuuming, restroom, kitchen, and throwing trash.
• Completes miscellaneous job duties as assigned
• Helps with billing.
• Dispatch technicians.

Knowledge, Skills and Abilities Required

• Ability to effectively communicate, orally and in writing.
• Ability to create, compose, and edit written materials.
• Time management skills and ability to multitask and prioritize work.
• Records maintenance skills.
• Attention to detail and problem-solving skills.
• Skill in organizing resources and establishing priorities.
• Demonstrated ability to maintain confidentiality.
• Knowledge of computerized information systems used in financial and/or accounting applications.

Working Conditions and Physical Effort

• Must be able to lift up to 50 lbs.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

Job Type: Full Time, Non-Exempt

Pay: $14-$18 per hour

Benefits: Offered after a grace period

• Dental Insurance
• Health Insurance
• Paid Time Off
• Vision Insurance

Schedule:

• 8 Hour Shift
• Day Shift
• Monday-Friday

Experience:

• Customer Service: 1 year (Preferred)
• Data Entry: 1 Year (Preferred)
• Knowledge in QuickBooks (Preferred)

Work Authorization:

• United States (Required)

Education:

• High School Diploma or Equivalency required

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: In person