Job Posting for Administrative Assistant to the Annual Fund at DA Brand
Reporting to the Director of the Annual Fund, the Administrative Assistant provides comprehensive administrative support to the Annual Fund program, with an emphasis on database extractions and list management.
Primary Duties and Responsibilities:
Perform frequent constituent database extractions and sort, manipulate and format up to 20,000 prospective donor records to support all Annual Fund communications
Review parameters for all final data sets, checking accuracy of multiple variables that will appear in merged fields, and ensure that all exclusion codes are correctly applied
Collaborate with Associate and Assistant Directors of the Annual Fund to support electronic and paper communications for individual classes including providing accurate mailing lists, completing mail merges, and assembling and mailing letters
Generate frequent reports for Annual Giving staff, including class fundraising progress updates, prospect lists, handwritten notes list, etc.
Support Annual Fund and Reunion volunteer program with list production and requests for information
Participate in production of broadcast emails as needed
Assist with planning and execution of on-campus and off-campus Annual Fund events
Assist with Advancement events such as Reunions, Family Weekends, etc.
Other duties as assigned
Job Specifications
Associates Degree required
1 – 3 years of experience in an administrative role
Excellent office and computer skills, including proficiency with Google Drive and MS Office
Ability to learn and use in-house communication tools such as Exact Target for bulk emails
Excellent verbal and written communication and organizational skills with exceptional attention to detail
Ability to prioritize and handle multiple tasks with concurrent deadlines
Sensitivity to highly confidential information
Ability to maintain complex and detailed project schedules
Excellent organization, interpersonal, and proofreading skills
Demonstrated ability to work effectively with volunteers
Ability and willingness to work evenings and weekends as required
Ability to work independently and as part of a team, and to take initiative in a fast-paced environment
A high level of integrity and a strong work ethic
Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community
Physical Job Demands
Close visual acuity to analyze data and figures and to view a computer terminal
Ability to sustain substantial movements of the wrist, hands and/or fingers
Ability to occasionally lift, carry, push, pull or otherwise move objects up to 10 lbs
Ability to occasionally stoop, kneel or reach
Working Conditions
The worker is mainly in an office environment, and not substantially exposed to adverse environmental conditions.
Disclaimer
The above job description is intended to describe the general nature and level of work being performed by employees assigned to this classification. This job description is not intended to be construed as a comprehensive list of all responsibilities, duties and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance.
Salary.com Estimation for Administrative Assistant to the Annual Fund in Deerfield, MA
$58,994 to $75,584
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