Grant Accounting Specialist

Position: Grant Accounting Specialist

Hours: 32

Supervisor: Financial Officer

Job Function: Provides technical account, budget and other administrative support for
Program Managers under the direction of the Financial Officer. Responsibilities include monitoring, and maintaining financial transactions for a wide variety of grant funded programs; tracking revenues and expenditures, and preparing required monthly and quarterly stakeholder financial reports.

Key Responsibilities:

Accounts Payable

• Maintain financial transactions and accounting for a wide variety of programs funded by Federal,

State and local stakeholders.

• Receive and review all check requests, expense reports and purchase requisitions. Ensures appropriate documentation is attached and proper authorizations are in place in accordance with

DCSOS policies and procedures. Verifies accuracy of back-up documentation and budget compliance.

• Accurately codes invoices, expense reports and POs to general ledger accounts ensuring grant classification is applied. Performs data entry of invoices, expense reports and POs by class, into the QuickBooks system.
• Processes weekly check runs, ensuring all documentation is presented for review and authorized.

Responsible for distribution of checks.

• Reconcile credit card activity.
• Maintain all paid transaction documents by program as required by Federal, State and local grants, to ensure each program has proper auditable files.
• Maintain internal filing system for year-end audit.

Grant Maintenance

• Prepare stakeholder financial reports as required for submission for payment and/or site audit verification.
• Working with the Financial Officer to provide grant accounting support work for Program

Managers and department programs.

• Assist with grant award documentation completion and submission on a timely basis. Maintain all signed documents, budgets and budget revisions within the grant folders.
• Support DCSOS management team with current financial status for each grant as needed.
• All other duties as required.

Required Skills / Experience

• Bachelor’s degree in accounting, finance or equivalent experience;
• 3 to 5 years accounting, budget management or related experience;

• Must be an experienced user with Microsoft Word, Excel; advanced database skills;
• Strong understanding of QuickBooks accounting software;
• Able to work in a high pace environment and manage multiple deadlines;
• Strong problem solving and time management skills;
• Experience maintaining a high level of confidentiality;
• Must have excellent work habits, including a willingness to perform duties generally outside of the scope of the position.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Selma, AL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 3 years (Preferred)

Work Location: One location

Salary : $20 - $30