Development Coordinator

Description

Position: Development Coordinator 

Reports to: Director of Special Events 

Level: Individual Contributor 

Department: Development 

Classification: Non-Exempt, Full-Time, Hourly 

Benefits: Full Museum Benefits 

Schedule: M-F 9-5; occasional non-standard including evenings and weekends during events, hybrid schedule available 

Salary: $22/hour, 35 hours per week 

Mission: The Dallas Museum of Art is a space of wonder and discovery where art comes alive. 

The DMA will: 

• Place art and our diverse communities at the center around which all activities radiate. 
• Pursue excellence in collecting and programming, present works of art across cultures and time, and be a driving force in contemporary art. 
• Strengthen our position as a prominent, innovative institution, expanding the meaning and possibilities of learning and creativity. 

About the Dallas Museum of Art: 

Established in 1903, the Dallas Museum of Art is among the 10 largest art museums in the country and is distinguished by its commitment to research, innovation, and public engagement. At the heart of the Museum and its programs is its global collection, which encompasses more than 26,000 works and spans 5,000 years of history, representing a full range of world cultures. Located in the heart of the nation’s largest arts district, the Museum welcomes some 600,000 visitors annually and acts as a catalyst for community creativity, engaging people of all ages and backgrounds with a diverse spectrum of programming, from exhibitions and lectures to concerts, literary events, and dramatic and dance presentations. For more information, visit DMA.org. The Dallas Museum of Art is supported, in part, by the generosity of Museum Partners and donors and by the citizens of Dallas through the City of Dallas’ Office of Cultural Affairs and the Texas Commission on the Arts. 

Scope of the Position: 

The Development team contributes to the mission of the DMA by soliciting and stewarding over 14,000 annual memberships, many generous contributions from individual donors, ongoing support from charitable trusts and organizations, numerous prestigious grants, and a bevy of corporate partners and sponsorships.  

The ideal candidate for the Development Coordinator at the Dallas Museum of Art will be an organized individual with the ability to coordinate a diverse set of projects. Candidates who are proactive, self-motivated employees who perform well in a team setting are encouraged to apply.  

The Development Coordinator supports many aspects of the Development department, providing direct administrative support to the Chief Development Officer as well as project planning assistance and coordination for all other areas of the team. Duties include assisting with calendars, reports, department schedules, budget tracking, project and event timelines, and communication both to internal and external stakeholders. 

Duties and Responsibilities: 

• Provide administrative support for the Chief Development Officer, including calendar scheduling. 
• Create and coordinate timelines in Microsoft Planner for the department’s Special Events and Institutional Giving Teams, helping to ensure timely and accurate record-keeping for exhibition openings, member events, major annual fundraisers, and grants. 
• Provide general administrative department support for Development Committee meetings (e.g., presentations, agendas, narrative reports, etc.). 
• Provide department-wide budgetary tracking, including creating budget spreadsheet templates, overseeing credit card receipts and reporting, processing invoices, and reconciling expenses. 
• Provide administrative financial support for the DMA League. 
• Coordinate meeting scheduling for the DMA League, the Development Leadership Team, and all department-wide meetings. 
• Other duties as assigned. 

Requirements

 Requirements 

• Education, Experience, and Certification: associate degree required; bachelor’s degree preferred. 
• One to three (1-3) years of experience working in an office environment or in a customer service role. 
• Proficiency in Raisers Edge or similar relationship management database and in the Microsoft suite of products preferred. 
• Experience working in a fast-paced, results-oriented environment and demonstrated flexibility in meeting shifting demands and priorities. 
• Experience working with arts and culture organizations preferred. 

Key Qualifications: 

• Must be able to work in a fast-paced environment where proactive assistance is highly valued. 
• Strong organizational, communication (written and oral), and interpersonal skills required. 
• Extremely detail oriented. 
• Ability to keep accurate budget forecasts and reconcile expenses. 
• Commitment to maintain confidentiality of sensitive donor and stakeholder information. 
• Positive and customer service oriented. 
• Must be an innovative, self-starter and possess a demonstrated ability to be proactive and productive with minimal supervision. 
• Exceptional time management skills. 
• Ability to interact with donors, stakeholders, and Museum colleagues confidently and diplomatically. 
• Ability to work occasional evening and weekend events. 

Our Core Values 

• Act with Integrity: We are honest and ethical. 
• Build Inclusivity: We create spaces where everyone can feel like they belong. 
• Communicate Respectfully: We listen intentionally and advocate for diverse perspectives. 
• Embrace and Drive Change: We are innovative, creative, and solutions driven. 
• Foster Connections: We collaborate around shared goals. 
• Maintain Balance: We encourage ourselves and each other to reflect and recharge. 
• Remain Curious: We pursue personal and professional learning. 

Equity, Diversity, and Inclusion 

The Dallas Museum of Art fosters equity, celebrates diversity, and supports inclusion. We acknowledge that diverse backgrounds and voices of visitors, volunteers, trustees, staff, and communities represented in the collection make us stronger and better equipped to make positive impacts locally, nationally, and internationally. 

Equity 

Society’s historical legacies and systemic barriers have created disparities in the communities we serve. Knowing this, we strive to expand and enhance arts opportunities for all. 

Diversity 

Many factors—including but not limited to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, veteran status, disability, genetics, economic backgrounds, and experiences—make individuals and groups unique. Our goal is to ensure visitors, volunteers, trustees, staff, and collections reflect this diversity. 

Inclusion 

We commit to listening to and learning from diverse voices and perspectives. We create a vibrant and accessible social space that encourages dialogue and the exchange of ideas through arts and culture. 

EOE 

The Dallas Museum of Art is committed to building a culturally diverse staff and is an Equal Opportunity Employer. The DMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.