Office Assistant/Receptionist

Job description

DUTIES AND RESPONSABILITIES

- Greet and welcome visitors in a professional and friendly manner

- Answer and direct phone calls to the appropriate departments

- Provide administrative support such as filing, and data entry for Admin and Financial manager (CFO)

and CEO

- Manage office supplies and maintain inventory

- Schedule appointments and maintain calendars as per request

- Handle customer inquiries thru general email and forward them to the relative department.

- Internal communications with employees. Attending to their requests, and needs.

- Control of employees’ vacations and PTOs

- Handle incoming and outgoing correspondence

- Assist with employee timekeeping

- Develop and implement onboarding programs for new employees

- Coordinate training programs for employees

- Post and follow up job offers

- Ensure smooth operation of office equipment, including phone systems and computers with IT

department.

- Maintain confidentiality of sensitive information

- Implement Employee Desk Policy

- Coordinate and drive employee’s Safety and health occurrences

- Keep records of:

o Employees

o Vehicles (inspections, insurances, and maintenance)

EXPERIENCE

- Previous experience in an administrative or receptionist role preferred

- Familiarity with other ERP software is a plus (Procore)

- Strong organizational skills and attention to detail

- Excellent verbal and written communication skills

- Ability to operate phone systems and handle multiple calls simultaneously

- Ability to handle employee requests and improve their experience

- Organized, detail-oriented, and have excellent communication skills

SKILLS

- Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint)

- Proficiency in using Google Workspace as advanced user experience

- Ability to prioritize tasks and manage time effectively

- This is a great opportunity for someone who enjoys working in a fast-paced environment and

providing exceptional service.

- Fluid conversation in English and Spanish

- Excellent ability to courtesy and executive level assistance

REPORTING

- To Administrations and Financial Manager CFO

- Backoffice and Support manager and CEO

SALARY AND SCHEDULE

- From Monday to Friday 8.30am-5.00 pm

Job Type: Full-time

Salary: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Job Type: Full-time

Pay: $19.00 - $22.89 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person