Job Posting for Administrative Assistant at Dartmouth College

Position Information

Posting date	05/14/2024
Closing date
Open Until Filled	Yes
Position Number	1128859
Position Title	Administrative Assistant
Department this Position Reports to	Sports Medicine
Hiring Range Minimum	$24.00
Hiring Range Maximum	$26.00
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Part Time
Scheduled Months per Year	12
Scheduled Hours per Week	20
Schedule
Location of Position	Hanover, NH 03755 Davis Varsity
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	Manage a variety of daily activities to facilitate efficient operation of a multi-disciplinary Sports Medicine team: support the day-to-day operations of the office, prioritize and adjust workload to ensure timely accomplishment of administrative and logistical support functions, expedite and coordinate the delivery of clinical services.
Description
Required Qualifications - Education and Yrs Exp	Associates plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Associate degree and two years relevant work experience or the equivalent combination of education and experience Understanding of insurance coordination and medical billing Working knowledge of medical terminology Strong organizational skills Highly proficient with computer applications Strong interpersonal and communication skills Physical ability to work in dynamic setting including sitting, standing, walking, and climbing stairs
Preferred Qualifications	Bachelor's degree Two plus years of office experience in a related field, with high degree of autonomy In-depth knowledge of office management practices and procedures
Department Contact for Recruitment Inquiries	Diana Kiefer
Department Contact Phone Number	Diana.Kiefer@dartmouth.edu
Department Contact for Cover Letter and Title	Tracy Purcell, Office Manager
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/73758

Key Accountabilities

Description	Coordinates with Dartmouth Student Insurance Office and Athletics on student-athlete insurance claims and reimbursements. Supports timely and cost-effective interventions by following up on prior authorizations, maintaining relevant demographic and clinical information, and records management.
Percentage Of Time	50%

Description	Supports administration of the department's budget through maintenance of durable medical equipment and other clinical inventories. Assists with procurement of clinical supplies. Reconciles departmental expenses and payables and completes finance forms.
Percentage Of Time	25%

Description	Assists with the operation of on-site medical clinics. Serves as a primary point of contact representing the department/office to internal and external medical providers, staff members, students and their families.
Percentage Of Time	15%

Description	Assists with tasks related to recruitment, including travel arrangements, campus itineraries, expense reimbursement, and onboarding. Assists with data entry.
Percentage Of Time	10%

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.

Salary : $23 - $26

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