Assistant to the Treasurer - Accounts Payable and Receivable

Open Position: Assistant to the Treasurer - Accounts Payable/Accounts Receivable

Location: Upper Valley Career Center - Administration Building

Employment Begins: July 1, 2024

Application Deadline: March 29, 2024

General Job Description:

Responsible for assisting the Treasurer/CFO with overseeing the financial operations of the district. The primary responsibilities will include, but are not limited to: accounts payable, accounts receivable, and student activities.

Responsibilities:

Responsibilities include but are not limited to the following:

• Performs accounts payable/receivable functions. Must follow the Uniform School Accounting System (USAS).

• Processes weekly check run.

• Maintains vendors tax identification file. Prepares 1099 forms.

• Maintains student activity accounts.

• Balances ledgers. Reconciles monthly statements. Analyzes account activities.

• Assembles data for analysis and/or forecasting and GAAP preparation.

• Assists with compiling data needed for Audit.

• Oversees the district's credit card and P-card program.

• Assists the Treasurer with the district’s records retention schedule.

• Follows established office protocols to ensure the accurate/timely recording and preservation of documents. Maintains a systematic filing system that supports the efficient retrieval of records.

• Carries out assignments in a professional manner and maintains a high standard of due professional care in all work performed.

• Fulfills the Ohio Department of Education requirements for maintaining a Treasurer’s license.

• Assumes any other duties as assigned by the Treasurer.

Qualifications:

• High School diploma.

• Post-Secondary business school training or equivalent accounting work experience is desirable.

• Experience with governmental fiscal operating procedure.

• Knowledge of State Auditor’s Office Uniform School Accounting Systems.

• Displays flexibility, reliability, self-discipline, and a willingness to take on challenging tasks.

• Exhibits effective organizational, time-management, and resourceful problem-solving skills.

• Shows evidence of core computer competencies in Microsoft Office Suite and Google Workspace.

• Show the ability to work independently or within a team.

• Embodies high ethical standards and integrity. Accepts responsibility for decisions and conduct.

• Meets all mandated health screening requirements.

• Maintains a record free of criminal violations that would prohibit public school employment. Able to successfully pass a BCI/FBI background check.

• Maintains compliance with drug-free workplace rules, Board policies, and other applicable procedures/guidelines.

Salary:

Appropriate placement on the District Office Professionals Salary Schedule to be determined by education and experience. Salary will range from $42,785 (Class III, Step 0) to $53,270 (Class III, Step 5). Base contract is 260 days. Minimum workday is 8 hours per day exclusive of a lunch break . One-year contract with opportunity for renewal.

Other Benefits:

School Employees Retirement System, Worker’s Compensation, paid sick/personal and vacation leave, partial tuition reimbursement, and tax-sheltered retirement contributions. Medical, dental, vision, and life insurance offered. Some benefits are a shared cost between the employee and the Board of Education.

Performance Evaluation:

Job performance is evaluated according to policy provisions and contractual agreements adopted by the Upper Valley Career Center.

This job posting description identifies general responsibilities and is not intended to be a complete list of all duties performed. The information contained in this document is subject to change in response to student demographics, staffing factors, funding variables, modified operating procedures, program/curriculum changes, and unforeseen events.

The Upper Valley Career Center Board of Education and its staff are dedicated to provide equal employment opportunities to all people without regard to race, color, age, military status, ancestry, national origin, sex, religion, or disability. The Upper Valley Career Center is in compliance with the following Federal Laws: Title VI, VII (Civil Rights Act of 1964), Equal Pay Act of 1963, Title IX, Section 504 of the Rehabilitation Act of 1973, and the 1986 Immigration Reform & Control Act. The Upper Valley Career Center is in compliance with the Title IX regulations. The Title IX Building Coordinator/Grievance Officer Terry McMenamin is located at the Upper Valley Career Center, 8901 Looney Road, Piqua, OH, 45356, (937) 778-1980 ext. 255. The Section 504 Coordinator/Grievance Officer Andrew Snyder is located at the Upper Valley Career Center, 8811 Career Drive, Piqua, OH, 45356 (937) 778-1980, ext. 222.