Administrative Operations Manager

Administrative Operations Manager

Full Time

Lexington, KY, US

Dean Dorton is one of the largest certified public accounting (CPA) and business advisory firms in the Southeast. From our offices in Kentucky, Ohio, Indiana, and North Carolina, we provide an integrated suite of accounting (outsourced accounting, audit, and tax) and advisory services (cybersecurity, operational assessments, litigation support, business valuations, healthcare consulting, plus many more). We provide these services to clients throughout the region, nationally and internationally, and we are seeking an Administrative Operations Manager in our Lexington, KY office.

What You’ll Be Doing

We are looking for an experienced individual who is efficient and comfortable being a leading member of the team. This role will be vitally important to the success of day-to-day operations and organization of our Firm. The ability to multi-task, while maintaining complex projects is essential in this position. The ideal candidate is resourceful, an excellent problem solver, and very organized. Assuring accurate completion of projects and assignments in a timely manner is key to success in this position. Independent judgment is required to plan, prioritize, and organize the diversified workload.

In this role, you will report to the Senior Manager of Administration and Office Services and serve in a key role managing certain administrative functions of the Firm in the assigned market. This will include:

• Leading and coaching a team of administrative professionals:
  • Document Assembly/Processing/Scanning
  • Office Services Functions
• Overseeing the management of multiple administrative databases and systems for assigned market.
• Reporting and communicating status updates throughout the year, specifically during critical deadlines.
• Preparing for audit and tax busy seasons.
• Suggesting, creating, and implementing processes and procedures to create efficiencies for the team and Firm.
• Managing the day-to-day operations of Firm management: errands, mail/shipping, supply management, etc.
• Responsible for record retention and compliance in assigned market.
• Providing general office management and support functions to multiple offices in assigned market.
• Assists Senior Manager of Administration and Office Services with office facility maintenance/management in assigned market.
• Assists Senior Manager of Administration and Office Services with facility budgeting and forecasting for assigned market.

What We Need

This is an ideal position for an experienced administrative manager with working knowledge of public accounting firms. We are seeking applicants who are dedicated to a career with a proven background in an administrative leadership role. Prior experience supervising others is required. Applicants who have experience in a similar role working in a Professional Services (Accounting or Legal) firm setting will catch our immediate attention. Experience working with Microsoft PowerBI and/or data analytics is desired.

Applicants must have the ability to perform high-level administrative duties with speed and accuracy, be technologically savvy, have experience handling confidential and sensitive information, and be able to perform these duties without immediate and constant supervision by setting priorities, meeting deadlines, and managing multiple projects on a regular basis.

Our successful candidate for this role will hold an Associate’s degree or higher, have a minimum of three (3) years of work experience serving as an office manager or coordinator leading others, be client-focused, a thoughtful listener, have a strong team mentality, and be driven to grow professionally and personally.

This is an exempt full-time benefits-eligible in-office position, with overtime required during specific times of the year to meet government deadlines or business needs. So, come join the team as a champion for change! And, bring your experience to lead a support team that seeks every opportunity to enhance service, exceed expectations, and drive towards excellence!

The Fun Stuff

Work isn’t all work! We want to make your experience at Dean Dorton a great one. From your health and happiness to your long-term satisfaction, we focus on YOU! A few highlights are listed below.

• Flexible work schedules and environments.
• Unlimited Paid Time Off (PTO).
• Paid family leave, medical leave, and maternity/paternity leave programs.
• Retirement benefits, including a best-in-class automatic profit sharing.

Visit our website at www.deandorton.com to learn more about Dean Dorton and our 19 years as a Best Place to Work in Kentucky.

Dean Dorton is an Equal Opportunity Employer. We’re committed to growing and empowering an inclusive community within Dean Dorton and our industry which is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences, and perspectives across our organization. We encourage you to apply for our available positions, even if you don't necessarily check every box on the description.

Dean Dorton. Innovating Together.