Staff Accountant

FUNCTION OF POSITION:

Under the general guidance of the Assistant Director of Finance, the Staff Accountant is responsible for ensuring the financial controls, financial systems, records and reporting are accurate and in compliance.  Primary duties will include General Cashiering for property, balance sheet reconciliation and assisting with month end procedures.

PRIMARY JOB RESPONSIBILITIES:

• Assist in the preparation and review of the monthly financial results.
• Prepares balance sheet reconciliations on a monthly basis and all variances cleared on a monthly basis.
• Reconcile bank account on a daily basis and produce month reconciliation with supporting documentation for all reconciling items.
• Assist with the month-end closing process by preparing and posting journal entries.
• Maintain House bank Log and ensure that banks are turned in for vacations and terminations.  Make sure a current bank receipt is on file. Count all issued employee banks, monthly.
• Process bank and check deposits daily, including counting cash, checks and credit card data; verify them to the cashier’s PMS remittance report.
• Prepare daily bank deposits of all checks and cash by compiling all cash drops by different cashiers; ensure all cash collections are deposited intact.
• Verify the Armored Car Service Collector’s ID daily.
• Prepare General Cashiers Daily Receipts Sheet by entering the days detailed cash collections and all other terms of payments received for review by finance leader.
• Prepare and order all change orders.
• Provide Front Office and Food & Beverage cashiers with required change and anticipate and plan for exchange for long weekends or holidays.
• Count and balance safe daily, ensure safe contents are orderly.
• Regularly review the check register log held.
• Maintain a daily log of all cashier banking errors.
• Generate and follow up on list of all overages and shortages daily and distribute it to the appropriate Department Manager and Staff Accountant.
• Researches guest questions; follows through within 24 hours.
• Handle change orders for employees, due backs, and petty cash.             
• Monitor and follow up on Cashiers Over and Short. Coordinate with Front Desk and Restaurants/Bars regarding Cashiers' over and short, change orders and due backs.
• Perform other duties and responsibilities asked by controller and Assistant Controller based upon department needs.
• Make sure all records and files are complete and filed properly.
• Make sure adequate change for entire operation.
• Communicate with the controller on any discrepancies or other potential problems.
• Utilize and maintain time and attendance systems to process daily, weekly, bi-weekly, semi-monthly and monthly payroll and related information to include, but not limited to, input/export payroll hours; modify payroll information (rates, address, status, taxation, etc.); record miscellaneous earnings/deductions, etc.
• Review and ensure accuracy and appropriateness of all payroll input and output.
• Monitor, prepare and communicate financial reports meeting various due dates (daily labor reports, tips, month-end, overtime reports, etc.)
• Reconcile Quarterly and Annual Wage and Tax reports. Balance to CheckView Totals. Prepare for Regional Payroll Manager for sign off on Quarterly and Annual Tax Verification Letter.
• Quarterly Masterfile Analysis to catch and correct errors.
• Monitor and prepare deduction schedules and payments as necessary (credit union, garnishments, health & welfare, etc.
• Ensure proper paycheck distribution for each department periodically.
• Maintain a working knowledge of current payroll related laws and regulations. As well as Agreements covering Collectively Bargained Employees.
• Prepare and input all required payroll journal entries.
• Keep supervisor informed of any unusual events and/or deviations of policies or procedures.

PHYSICAL:

·   Periods of standing exceeding 50% of shifts are required

·   Position is a very physical and active position

·   Requires ability to lift, reach, bend, stoop, stand and walk continuously, repetitive motions, climb stairs, and push or pull   heavy equipment

·   Ability to lift up to or more than 50 pounds including pushing and pulling on daily basis

·   Manual ability to use, carry and operate all necessary equipment

·   Ability to follow instructions, directions, and meet deadlines

·   Ability to work alone in an established routine

KNOWLEDGE & EXPERTISE:

·   College graduate with a four year degree preferred, but not required

·   Experience in customer service, hospitality experience a plus

·   Ability to speak and communicate effectively both verbally and in writing

·   Capable of working in fast paced environment, exhibit strong multitasking skills, and possess high level attention to detail

·   Must possess excellent interpersonal skills, are gracious, friendly and work well with others

·    Passion for progressive organizations that focus on both social and environmental impact

·   Proficient in basic computer skills

Benefits will be discussed during interviewing process