Finance Coordinator

Immediate Opening

JOB QUALIFICATIONS:

· A college degree or the equivalent in work experience relative to the purposes of the agency

· A self-starter and dependable

· A heightened sense of tact, diplomacy, discretion, loyalty and confidentiality in working with the Executive Director, the agency’s Board of Directors and volunteers, agency employees and client/Center participants

· The ability to respectfully adapt to changes and accept new responsibilities

· A respectful and compassionate attitude and sense of humor even under pressure

· Math and computer skills commensurate to the position

· QuickBooks experience is required

· Experience in payroll, Accounts Payable, Accounts Receivable and Excel

· The ability to understand and analyze government and other regulations applicable to agency business.

· Experience working in non-profit organizations.

· Positive attitude and strong work ethic.

BOOKKEEPING RESPONSIBILITIES:

· Payroll preparation and payroll/tax records, working with accountant and accounting office staff

· Prepare and submit monthly, quarterly and annual business reports

· Prepare appropriate reports/documentation for audits (annual agency-wide, State Board of Accounts), compliance reviews and reports (ex. INDOT #5311 and #5310, AIHS, etc.)

· Filing annual entity reports (State Board of Accounts/Secretary of State)

· Insurance and Workers Compensation insurance audits, Workers Comp policies

· Banking: deposits, transfers, etc., balancing statements for all accounts

· Accounts Payable/Accounts Receivable

· Ledgers: monthly expense and receipt breakdown based on program cost allocations, 10-page

· W-4’s, W-9’s, 1099’s, Sub-Contractor’s Certificates of Insurance/Worker’s Compensation

· Bill state for Indiana Medicare Savings Program applications taken by SHIP

· Investments with Executive Director

· Monthly Profit & Loss report to Board Treasurer

· Financial information for grants

· Petty Cash and agency credit card reconciliations

· Assist as needed with events: Bazaar, Bash, Rummage Sale, Expo, Health Fair, etc.

SECONDARY RESPONSIBILITIES:

· Assisting in answering agency phone lines in the absence of a receptionist.

· Keeping informed (daily Monday through Friday) on agency and Center activities and assisting with the set ups & tear downs;

· Assist as needed with events: Bazaar, Bash, Rummage Sale, Expo, Health Fair, etc.

· Assisting the Executive Director in the development of new programming and services;

· Other miscellaneous duties as assigned by the Executive Director.

Being a backup for the Executive Director regarding presentations as an agency spokesperson

Job Type: Full-time

Pay: $42,611.00 - $46,242.00 per year

Benefits:

• Flexible schedule
• Paid time off

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 3 years (Preferred)

Work Location: One location