Executive Administrative Assistant

Job Description for Executive Assistant/Development Coordinator

• Minimum of Associates Degree in a related field of study - Required
• This is an administrative position and does not have a youth development component. Great opportunity for those who are savvy with graphics, details, and comfortable with a variety of computer programs for documents.

Overall Responsibilities -This is NOT a REMOTE JOB.

• Provides professional support and assistance to the Executive Director to ensure effective and professional day-to-day operations.
• Oversees the implementation of brand management and public relations for the organization at various events.
• Works closely with the Executive Director for statewide efforts to support the financial goals through a variety of clerical tasks.
• Coordinates executive communications, website updates, responds to emails, and interfaces with donors, staff, board members, volunteers.
• Prepares internal and external documents as needed.
• Oversees and manages the calendar for the Executive Director; attends meetings on behalf of the Executive Director.
• Completes note taking and reports back on all meetings attended.
• Coordinates events to take place outside of the workplace, such as fund-raising events and staff appreciation events.
• Maintains an organized filing system of paper and electronic documents
• Upholds a strict level of confidentiality.
• Develops and sustains a level of professionalism among staff and all external partners.
• Updates the database for funders and assist with creating annual reports.
• Sends out acknowledgment letters to donors and other correspondence to constituents.
• Assists and attends any special events as requested.

Knowledge, Skills, Abilities

• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software - Required
• Social Media Use/Management (Facebook, Instagram, YouTube) - Required
• Executive Leadership Support (Calendar Management, Travel Arrangements, Expense Reports, Meeting Prep, Planning/Coordination)
• Proficiency in collaboration with others and setting priorities
• Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities
• Offers a high degree of professionalism to ALL constituents of the Executive Office
• Exceptional interpersonal skills
• Some grant writing experience is preferred
• Friendly and professional demeanor
• Ability to speak in Spanish – preferred
• Some understanding of non-profit management – preferred
• Database skills – preferred
• Able to work remotely as directed as well as in the office
• Able to travel to all three locations with reliable transportation with a valid license to drive as needed.

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What graphic programs have you worked with and for how long?

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 1 year (Required)

Work Location: In person