Executive Assistant

Delta Dallas is currently representing an entrepreneurial firm in the Prosper area of the metroplex in its search for an Executive Assistant/Office Manager.

The role is primarily focused on supporting the Founder and CEO of the firm with all day-to-day administrative functions, combined with support to other company leaders as necessary and office management responsibilities.

The ideal candidate will have experience working in an entrepreneurial, rapid-growth environment, where the ability to flex and adapt to changing needs is the norm.

This role is 100% onsite in the company’s far north Collin County offices.

Primary responsibilities will include:

• Coordinating the CEO’s fast-paced, ever-changing calendar, including planning meetings and managing event invitations
• Coordinating travel (domestic and international) for CEO and other company leaders • Managing some personal assistant responsibilities for the CEO, including personal errands, personal shopping, and other family related items
• Processing expense reports • Internal and external communication on behalf of the CEO • Planning and organizing meetings, including Board of Directors, Leadership, staff and client meetings (on- and off-site)
• Create and manage all meeting materials – presentations, reports, agendas, etc. • Planning company events, including retreats, parties, staff meetings, etc.
• Acting as a gatekeeper, protecting the CEO’s time and resources
• Acting as a liaison between the CEO and other members of the senior management team
• Assist with the accounting process, including accounts payable and accounts receivable as necessary, working with the accounting team to maintain various accounting reports
• Providing office management services, including vendor management, supply inventory management, equipment and facilities management, and property management support
• Managing employee directory, phone list, and email distribution list As with any executive support role, there will be ad-hoc projects and other responsibilities as needed.

Requirements:

• Minimum 3-5 years’ executive support experience in an entrepreneurial or startup environment • Experience with accounts payable and receivable
• High level of confidentiality and discretion
• Extremely proactive
• High energy level
• Ability to work within ambiguity, and to create structure where none exists
• Excellent time management and organizational skills
• Strong attention to detail
• Advanced skills in MS Office Suite and Google Workspace
• Intermediate QuickBooks skills

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 3 years (Required)
• Accounts payable: 1 year (Required)
• Accounts receivable: 1 year (Required)
• QuickBooks: 1 year (Required)
• Entrepreneurial environment: 1 year (Required)

Ability to Commute:

• Prosper, TX (Required)

Work Location: In person

Salary : $60,000 - $70,000