Accountant

Follow established policies and procedures to authorize shipping based on credit status and collect overdue payments for a portfolio of high complexity and high impact customers. Responsible for management and reconciliation of open chargebacks, disputes, and short payments on Accounts Receivable. Post customer payments and process sales invoices. Prepare credit memos for approved adjustments.

Essential Functions

· Validate proper credit documentation and reseller certificates have been received for customers.

· Review held open sales orders assessing exposure risk. Communicate to customer service representatives, sales, and customers if further action necessary.

· Independently initiate and follow through on collecting past due balances in both written and verbal form. Some balances may require extensive research and progressive collection techniques.

· Post customer payments and accurately enter deduction status, types, reason codes and comments

· Research and determine appropriate backup support and proof of performance for all deduction claims. Request additional support documentation from customers as needed and/or work with customer websites to obtain deduction documentation.

· Coordinate with sales, customer service and/or logistics for validation and approval of claims. Process for chargeback if not valid.

· Perform account reconciliations to resolve outstanding issues with customer accounts and outstanding invoices. Dispute items/chargebacks if necessary.

· Communicate with customers to reconcile customer deductions and settle/write off valid trade deductions according to GAAP guidelines. Dispute/process for chargeback if not valid.

· Prepare credit memos for any approved adjustments such as shortages, price discrepancies, promotion, concealed shortages, duplicate invoice, etc. and ensure supporting documents and backup are included.

· Ensure sales tax compliance for all dealer resale certificates are current and accurate.

· Make recommendations regarding outsourcing collections.

· Assist in the development of procedures and make recommendations for improvements.

· Process and send collection emails for delinquent accounts.

· Monitor the Credit Email box for customer and internal customer service communications.

Additional Functions:

· Assist and support the Direct-to-Consumer business, in coordination with Customer Service, as necessary.

Qualifications

· Associate degree in business required including general accounting, Bachelor’s degree preferred. A combination of applicable work experience and college level course work in accounting may be substituted.

· Minimum 3-5 years applicable work experience, with strong emphasis in deduction resolution, problem-solving and collections. Knowledge of Sales and Marketing terms, trade contracts, proof of performance, and trade process.

· High level of attention to detail, accuracy, and organization skills.

· Strong computer knowledge with demonstrated experience in MS Outlook, Word and Excel

· Experience handling confidential information required.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Work from home

Experience level:

• 3 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• DeLand, FL 32724: Reliably commute or planning to relocate before starting work (Required)

Experience:

• GAAP: 3 years (Required)

Work Location: In person

Salary : $18 - $22