Buyer - Purchasing

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Buyer performs duties related to the purchasing of supplies, materials, equipment, and services by assigned commodity codes.  Prepares bid and quote requests, tabulates results, and recommends awards for contract and non-contract buying in accordance with state statutes, purchasing policies, and procedures.  Reviews and resolves discrepancies in purchase orders and receiving documents; verifies accuracy and validity of documentation.

Prepares bid specifications to elicit competitive bids for assigned commodities and services; Reviews vendor's proposals to determine compliance with stated specifications; recommends award of purchase contracts to vendors proposing rates and conditions most favorable to the interests of the County.

Processes requisitions, apply proper codes, ensures availability of funds, sourcing availability, cost comparison, and obtains quotes for the purchase of commodities and services for County departments.

Contacts vendors to inquire about delayed shipments, and problems or discrepancies in orders received, as necessary; assists County departments to expedite purchase and receipt of orders, as requested.

Communicates daily with departmental users on purchase discrepancies, bid awards, etc.

Compiles and compares information, prices, quantities, and best product to complete a purchase order for routine supplies, equipment, and services for the County and Departments.

Maintains procurement records for every item purchased for assigned commodities.

Reviews purchase requisitions to ensure compliance with policy and procedure, accuracy, and completeness of listed item descriptions, quantities, and dollar amount.

Ensures availability of funds for requested items, apply proper codes; obtains authorization signature, and forward purchase order to vendor and or department.

Assists County departments to expedite purchase and receipt of orders; contacts vendor if necessary to inquire about delayed shipping, problems, and/or discrepancies in the orders placed with the vendor.

Researches and compiles information for special projects or reports to ensure completion by specified deadlines in accordance with outlined objectives and goals

Complies with the purchasing process through interface with complex computer systems and financial management information systems to include electronic requisitions, purchase orders, and accounts payable.

Communicates effectively in writing and orally with requesting departments and suppliers.

Monitors awarded contracts to insure contract compliance and mitigate any discrepancies.

Regular and punctual attendance is required.

Performs other related duties as required.