Payroll Accountant

As an institution, we believe the Denver Art Museum is both a platform for and an amplifier of the voices of people of all races. We acknowledge that Black lives matter and communities of color Latinx, Indigenous, Black, and others have been underrepresented in art museums over decades, both internally and externally. We are committed to elevating all voices, artworks and perspectives and strive to support racial equity inside and out.

We prohibit discrimination against any person or organization based on age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, veteran status, political service or affiliation, genetic information, or disability, as well as any other status protected by federal, state or local law.

We strive to provide a professional and positive work environment for our employees. The Museum expressly prohibits any form of employee harassment on the basis of age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, veteran status, political service or affiliation, genetic information, disability or any other applicable status protected by federal, state or local law. Actions based on these or any legally protected characteristic will not be tolerated.

We encourage the freedom of gender expression and/or gender presentation. As an institution, we do not create barriers that may prevent any employee from expressing behaviors, mannerisms, interests, and appearances that represent their authentic personality or culture. Qualified candidates are expected to exemplify the DAMs internal values, which include being dynamic, respectful, inclusive, creative, and curious. The ability to maintain effective and positive working relationships with visitors, employees, volunteers, representatives of public and private entities, policy making bodies, and contractors is critical to the success of this position.

The hiring salary for the position is $56,000-$62,000 based on experience.

A comprehensive medical/dental/vision plan available to extend to domestic partner, partner, spouse, and/family. DAM 100% paid Life STD/LTD. Generous sick and vacation time. Time off to pray throughout the workday. Two weeks paid parental leave. Flexible floating holiday schedule to accommodate those who practice non-Christian holidays. 403(b) Retirement Plan with immediate eligibility to contribute and, after one year of employment, an employer contribution and match. A free RTD Eco pass. A free membership to the DAM at the Family level.

The Museum believes vaccination is an important measure to protect the health and safety of everyone from significant illness due to COVID-19 infection. As a condition of employment, employees must present proof that they are fully vaccinated against COVID-19 on their first day of employment or receive an exemption or other reasonable accommodation due to circumstances protected under federal or state law that prevent the employee from being vaccinated. Employees are also mandated to receive a booster within 6 months of being fully vaccinated.

POSITION PURPOSE:

This position reports to the Director of Accounting.

This position supports all aspects of Payroll, utilizing a skillset that has great attention to detail, accuracy, understanding Museum operations, not-for-profit accounting, as well as payroll and withholdings regulations. Additionally, reconciles Benefits accounts and other Museum related entities. Performance of segregated duties and adherence to internal control procedures contributes to the audit requirement of safeguarding museum assets.

PRIMARY RESPONSIBILITIES:

• Recurring Duties
  • Prepare bi-weekly payroll. Reviewing prior to submission for accuracy based on approved timesheets, applicable pay rates and employee benefit elections.
  • Partner with Human Resources to ensure new employees, changes and terminations are accurately entered in the payroll system.
  • Comply with regulatory reporting and filing requirements including garnishment management.
  • Monitor timesheets to ensure timely submission and approval.
  • Prepare, maintain, and review payroll reports including management reports.
  • Prepare, maintain and review Full Time, Flex and Part Time payroll budgets.
  • Ensure timely distribution of the Museums W-2s.
  • Reconcile employee benefit plans between the payroll systems and benefit vendors and communicate discrepancies to Human Resources in a timely manner.
  • Ensure timely submission of benefit invoices to Accounts Payable.
  • Handle administration of the Museums 403(b) retirement plan.
  • Prepare workpapers for 403(b) Audit.
• Month End and Year End Process
  • Month end closing responsibilities as assigned, including reconciliations.
  • Assists with the annual audit process and 990 return.
• Other Museum Related Entities
  • Prepare reconciliations, billing and reporting for DAM Holdings
  • Prepare reconciliations, billing and reporting for DAM Garage
  • Prepare billing for shared services with Clyfford Still Museum
  • Prepare reconciliations and billing with Culinaire
• Other Duties/Responsibilities
  • Follow the Museums documented policies and procedures and uphold internal controls.
  • Participate in department and Museum projects.
  • Support other accounting team members.
• • Other projects and duties as assigned.

QUALIFICATIONS AND EDUCATION:

• 3 years of experience relevant Payroll processing or training which provides a working knowledge of accounting procedures
• Successful completion of two to three college semester of basic accounting classes or equivalent work experience
• Proficient in Excel and Word, Microsoft Dynamics Nav (Serenic) experience a plus
• Experience with Paycom Payroll and HR software
• Detail oriented, professional attitude, reliable, positive customer service skills
• Possess strong organizational and time management skills
• Strong problem-solving skills, basic accounting knowledge, research and resolution skills, data analysis and multi-tasking skills
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

WORKING ENVIRONMENT/PHYSICAL ACTIVITIES:

The DAM prioritizes adaptability and a human-centered work environment. We are happy to consider adjustments to job responsibilities to ensure the right candidate will be successful.

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. We know there is no such thing as a perfect" candidate - Nor do we look for the right "fit" with us, we look for the add! We encourage you to apply for a role at the Denver Art Museum even if you do not meet 100% of the bullet points. We believe in cultivating an environment where there is diversity of perspectives, in hopes that we can all thrive in an inclusive environment.