Executive Support Analyst

Initial Posting Date:

Application Deadline:

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Job Description:

Our mission...

To protect and serve Oregon's consumers and workers while supporting a positive business climate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombudsmen to help consumers, injured workers, and businesses.

This position is with the Building Codes Division (BCD). BCD adopts and enforces the statewide building code relating to the construction, reconstruction, alteration and repair of buildings and other structures and the installation of mechanical, plumbing, and electrical devices and equipment.

This position is represented by the American Federation of State, County and Municipal Employees union (AFSCME).

What’s in it for you:

• Rewarding work in a productive and creative environment

• Colleagues who are passionate about public service

• Work/life balance, 11 paid holidays a year, and a competitive benefits package

• Advancement and learning opportunities that will help grow your career with the State of Oregon

• Live, work, and play in Salem, Oregon

This position is eligible for remote work on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular scheduled office hours are also required.

Here’s what you will do:

As the Executive Support Analyst, you will support Administration through the review, evaluation, and development of process improvement activities associated with business practices and systems related to division operations and performance measure/data collection, and legislative operational processes. You will also serve as a back up to the Division’s Executive Assistant to the Administrator and Deputy Administrator, as well as for public record requests and communications.

For a complete listing of the duties and responsibilities of this position, please review the position description

Here’s what you need to qualify:

The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .

Minimum Qualifications :

• A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, or Political Science or any degree demonstrating the capacity for the knowledge and skills for the position;

OR

• Any combination of experience or education equivalent to three years technical-level experience in evaluative, analytical and planning work.

Requested Skills :

• Experience working closely with executive management in a confidential environment

• Experience interpreting laws, rules and policies and communicating to customers and stakeholders

• Must be flexible and have the ability to work on various tasks and/or projects at any given time

• Outstanding verbal, written, and oral communication skills

• Ability to prioritize work to meet competing deadlines

• Ability to work independently as well as a participating member of a team

• Experience in establishing new processes and procedures while making appropriate decisions or, when necessary, provide recommendations to management

• Ability to analyze data and trends and make recommendations to executive management

• Ability to analyze raw data and format it in a manner that is easily understood by stakeholders and other end users

• Exceptional customer service skills with the desire to constantly improve the customer

• experience while building bridges among team members, stakeholders, customers and staff

Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Errors or omissions may impact your rating or result in you not being considered for the job.

How to apply:

• To apply for this position, click on the "Apply" button to fill out all information in the online application and complete the questionnaire. Failure to do so may result in your application being removed from consideration.

• A resume and cover letter are required for this job posting . Please attach them in the “Resume / CV” section of the application .

• Only complete applications received by the posted application deadline date will be considered.

After you apply:

• Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.

• Be sure to check both your email and Workday account for updates regarding this recruitment.

Additional information:

• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

• You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.

• This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

• Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources . NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.

• We hire preferred workers! For more information, please visit our website: Preferred Worker Program .

• The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. DCBS will use E-Verify to confirm that you are authorized to work in the United States.

Helpful links and contact information:

Learn more about DCBS

Understanding the State Application Process

Help and Support webpage

For more information you may contact us by e-mail at DCBS.Recruiting@dcbs.oregon.gov or by phone at 503-378-3200.

DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our diversity, equity and inclusion webpage .