Secretary

Summary

Click on Learn more about this agency button below to view Eligibilities being considered and other IMPORTANT information.

WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at www.jobs.irs.gov

Learn more about this agency

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Overview

• Accepting applications
• Open & closing dates

05 / 20 / 2024 to 02 / 19 / 2025

Salary

$39,576 - $64,037 per year

Pay scale & grade

GS 5

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Remote job

Telework eligible

Yes-as determined by the agency policy.

Travel Required

25% or less - You may be expected to travel for this position.

Relocation expenses reimbursed

Appointment type

Permanent

Work schedule

Full-time

Service

Competitive

Promotion potential

Job family (Series)

0318 Secretary

Supervisory status

Security clearance

Not Required

Drug test

Position sensitivity and risk

Non-sensitive (NS) / Low Risk

Trust determination process

Suitability / Fitness

Announcement number

24-12406719A-LBN-0318-05

Control number

792052500

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This job is open to

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a surplus or displaced employee.

Internal to an agency

Current federal employees of this agency.

Clarification from the agency

Open to IRS Career / Career-Conditional, Treasury / IRS CTAP, & IRS RPP employees

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Duties

WHAT IS THE LBI - Large Business and International DIVISION?

A description of the business units can be found at : https : / / www.jobs.irs.gov / about / who / business-divisions

Vacancies will be filled in the following specialty areas :

Large Business and International Director Pass Thru Entities any team in PTE

The following are the duties of this position at the full working level.

• Receives telephone calls and visitors, determines the nature of business, gives routine and non-routine information, answers questions in accordance with Service policies and operations or directs calls and visitors to appropriate person or subordinate office.
• Receives and controls mail and suspense items, routing them directly to the appropriate person or subordinate office for action, follows up on outstanding controls and assembles background information before routing mail to the supervisor.
• Prepares and types a variety of correspondence, reports, forms, requisitions, requests for personnel actions and legal documents, using an electronic typewriter, word processor, or personal computer.
• Organizes and maintains files and records, manuals, handbooks, and other related materials. Keeps master file updated.

This position has career progression. If you are selected at a grade level lower than the full working level, you may be non-competitively promoted as your career progresses.

For example, you may be hired as a GS-05, but if the position has career progression to GS-11, then you may move from a GS-05 to a GS-11 in as little as three years.

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Requirements

Conditions of Employment

STANDARD POSITION DESCRIPTIONS (SPD) :

PD92860

Visit the IRS SPD Library to access the position descriptions.

Telework Eligible Positions : Telework eligible positions do not guarantee telework. Employees must meet and sustain IRS telework eligibility requirements (e.

g., reporting at least twice a pay period to your assigned Post of Duty (POD)) and supervisor's approval to participate in the IRS Telework Program.

Employees must also be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status.

As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.

A 1-year probationary period is required (unless already completed).Obtain and use a Government-issued charge card for business-related travel.

Qualifications

Federal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service.

One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month / year, and indicate number of hours worked per week, on your resume.

You must meet the following requirements by the closing date of this announcement :

QUALIFICATION REQUIREMENTS : To qualify for this position, you must meet the qualification requirements outlined below :

SPECIALIZED EXPERIENCE / EDUCATION FOR GS-05 :

You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-04 grade level in the Federal service.

• Specialized experience for this position includes : providing telephone and receptionist services; Maintaining records; Requisitioning office supplies;
• Filing material and maintaining office filing system; Receiving and controlling incoming and outgoing correspondence and reports for format, grammar, and punctuation;

Writing simple or repetitive, non-technical correspondence such as letters of acknowledgment; Scheduling appointments and preparing notes regarding topics to be discussed.

You may substitute education for specialized experience as follows : a bachelor's degree or four (4) years of education above high school in any field of study from an accredited college or university.

A combination of education and experience equivalent to that described above.

MEET TIME IN GRADE (TIG) REQUIREMENT : You must meet applicable TIG requirements to be considered eligible. To meet TIG for positions above the GS-05 grade level, you must have served at least one year (52 weeks) at the next lower grade (or equivalent) in the normal line of progression for the position you are applying to.

Advancement to positions up to GS-05 is permitted if the position to be filled is no more than two grades above the lowest grade held within the preceding 52 weeks.

TIME AFTER COMPETITIVE APPOINTMENT : By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment.

For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to All US Citizens.

You must meet the following special requirements :

Applicants must be a qualified typist with a minimum typing speed of 40 words per minute (based on a 5-minute sample with three or fewer errors).

Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency.

Performance test results and certificates of proficiency are acceptable for three years. We may verify proficiency skills of self-certified applicants by administering the appropriate performance test.

For more information on qualifications please refer to OPM's Qualifications Standards.

Education

A copy of your transcripts or equivalent documentation is required for positions with an education requirement, or if you are qualifying based on education or a combination of education and experience.

An official transcript will be required if you are selected. If the position has specific education requirements and you currently hold, or have previously held, a position in the same job series with the IRS, there is no need to submit a transcript or equivalent at this time.

Applicants are encouraged, but are not required, to submit an SF-50 documenting experience in a specific series. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.

S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.

FOREIGN EDUCATION : Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.

S. education program. It is your responsibility to provide such evidence when applying. Click here for Foreign Education Credentialing instructions.

Additional information

• We may select from this announcement or any other source to fill one or more vacancies. Additional jobs may be filled.
• The salary range indicated in this announcement reflects the minimum locality pay up to maximum locality pay for all duty locations listed.

The range will be adjusted for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.

• This is a non-bargaining unit position.
• Tour of Duty : Day Shift - Start and stop times between 6 : 00 a.m. and 6 : 00 p.m.
• Alternative work schedule, staggered work hours or telework may be available.
• Relocation expenses - will not be reimbursed.
• Pay retention may be offered based on applicable laws and regulation.
• In the event that a building is closed due to rent management, new hires may be placed in a local commuting location.

If the position(s) are no longer needed prior to the closing date, this announcement may be closed early.

This is an open continuous announcement which will be used to fill vacancies in the locations listed as they become available for the next 12 months contingent upon funding and space requirements.

Applicants must apply and / or update their applications by 11 : 59 pm ET at the close of the following cutoff dates to be considered : Cutoff date(s) : 6 / 4 / 2024.

This announcement may be amended to include additional cut-off dates within the 9 month period if needed, not later than 10 days prior to the additional cut-off date(s).

Eligible applicants in the highest quality group who apply by the initial cut-off date will be considered first. If additional vacancies exist, applicants who applied after the initial cutoff date who place in the highest quality group will be considered next.

Selections from this announcement may be made no later than (NLT) 5 / 2 / 2025.

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Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position;

failure to provide sufficient evidence in your resume may result in a not qualified determination. Applicants who disqualify themselves will not be evaluated further.

Rating : Your application will be evaluated in accordance with the Service's Merit Promotion Plan. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics) :

• Adaptability
• Conscientiousness
• Customer Service (Clerical / Technical)
• Integrity / Honesty
• Interpersonal Skills
• Listening
• Manages and Organizes Information.
• Reading
• Teamwork

Your application will also be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, and training.

Any performance appraisal / evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process.

IRS employees may obtain their most recent awards listing at https : / / persinfo.web.irs.gov / . Your rating may be lowered, if your responses to the online questions are not supported by the education and / or experience described in your application.

Referral : A category-like rating (Quality Group) will be used to rate, rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories, Superior / Best Qualified, Highly Qualified and Qualified.

If you are among the top qualified candidates, your application may be referred to a selecting official for consideration.

Candidates, if required to participate in a selection interview (telephonic and / or in person at the discretion of the Selecting Official in accordance with hiring practices), will be interviewed in quality group order.

We will not reimburse costs related to the interview such as travel to and from the interview site.

If you are a displaced or surplus Federal employee eligible for Career Transition Assistance Plan (CTAP), you must receive a score of Highly Qualified or better to be rated as well qualified to receive special selection priority.

Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

The following documents are required and must be provided with your application. All application materials, including transcripts, must be in English.

Resume - Your resume MUST contain dates of employment (i.e., month / year to month / year or present). To ensure you receive full credit for relevant experience, include the hours worked per week.

We recommend that your resume not exceed 5 pages. If including Federal service experience, you MUST provide the pay plan, series, and grade, i.

e., GS-0301-09. If the pay plan, series, and grade are not provided, it may result in an ineligible determination.

Your resume must NOT include photographs, classified or government sensitive information, social security number (SSN), encrypted / digitally signed documents, or other inappropriate material or content.

If your resume contains prohibited information as listed above, your application will be determined ineligible, and you will not receive consideration for this position.

Cover letters are optional.) Please view Resume Tips.

It is also recommended that your resume not include personal information such as age, gender, religion, race, disability, etc.

• Online Application - Questionnaire responses
• Education - See Education Section above
• Performance Appraisal / Awards (if applicable) - You are strongly encouraged to submit a copy of your most recent, signed, completed annual performance appraisal which includes the final rating and copies of any incentive / performance awards you received.

If a revalidated appraisal is used for merit promotion, the supervisor must prepare a narrative for each critical job element that does not have a narrative describing the performance in the appraisal period covered by the rating.

Note : If you are a manager or management official, your most recent annual performance appraisal must be used for the overall rating identified.

• Registration / License (if applicable) - active, current registration / license
• IRS Reassignment Preference Program (RPP) (if applicable) - You MUST meet the requirements in your RPP notice. Submit a copy of your RPP Notice along with a copy of your most recent annual performance appraisal.

Your performance appraisal must have a fully successful or higher overall rating.

Career Transition Assistance Plan (CTAP) (if applicable) - You MUST submit the required documentation as outlined at : Career Transition Assistance Plan (CTAP).

If you are an IRS CTAP eligible, you can apply for jobs within and outside the commuting area. If you are a Treasury CTAP eligible can apply for jobs within the commuting area.

Please note that if you do not provide all required information, as specified in this announcement, your application will be determined incomplete, and you will not be considered for this position (or may not receive the special consideration for which you may be eligible).

How to Apply

The following instructions outline our application process. You must complete this application process and submit any required documents by 11 : 59 p.

m. Eastern Time (ET) on 02 / 19 / 2025 and / or cut-off dates in this announcement. We are available to assist you during business hours (normally 8 : 00 a.

m. - 4 : 00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on 02 / 19 / 2025.

To preview the Application Questionnaire, please click the following link : https : / / apply.usastaffing.gov / ViewQuestionnaire / 12406719

• To begin the application process, click the Apply Online button.
• You will be re-directed to USASTAFFING to complete your application process; answer the online questions and submit all required documents.

To submit supporting documents, import documents from USAJOBS to the appropriate document types. If the document you need was not imported from USAJOBS, you may upload it directly into this application.

To protect your privacy, we suggest you first remove your SSN).

To complete, you must click the Submit Application button prior to 11 : 59 PM (ET) on 02 / 19 / 2025.

To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https : / / my.

usajobs.gov / Account / Login). There you will find a record of your application, the application status, and an option to Update Application.

This option will no longer be available once the announcement has closed.

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account : https : / / my.

usajobs.gov / Account / Login . All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application.

The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit : https : / / www.

usajobs.gov / Help / how-to / application / status / .

Agency contact information

ERC) Employee Resource Center

Phone 866-743-5748 Website https : / / irsgov.sharepoint.com / sites / EmployeeResources / SitePages / ERC-Help-Desk.aspx

Address LBI - Director Pass Thru Entities

1111 Constitution Ave NW

Washington, DC 20224

Learn more about this agency

Next steps

Treasury believes in a working environment that supports inclusion; please view our reasonable accommodation policies and procedures at https : / / www.

jobs.irs.gov / midcareer / reasonable-accommodation.html. We will provide reasonable accommodation to applicants with disabilities on a case-by-case basis;

please contact us if you require this for any part of the application and hiring process.

Once your application package and online questionnaire is received you will receive an acknowledgement email. You are responsible for checking status updates and notifications in USAJOBS.

Hard copy notifications will not be sent to you. You may check the status of your application for this position at any time by logging onto the USAJOBS My Account tab and clicking on Application Status.

For a more detailed update of your application status, you may click on more information. Please notify us if your contact information changes after the closing date of the announcement.

If your email mailbox is full or blocked (SPAM) you may not receive important communication that could affect your consideration for this position.

As a current employee, you know the great benefits we offer. Should you have any questions about benefits, please contact the Employee Resource Center (ERC) at 1-866-743-5748 option #1 for ERC.

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request

Help

Required Documents

The following documents are required and must be provided with your application. All application materials, including transcripts, must be in English.

Resume - Your resume MUST contain dates of employment (i.e., month / year to month / year or present). To ensure you receive full credit for relevant experience, include the hours worked per week.

We recommend that your resume not exceed 5 pages. If including Federal service experience, you MUST provide the pay plan, series, and grade, i.

e., GS-0301-09. If the pay plan, series, and grade are not provided, it may result in an ineligible determination.

Your resume must NOT include photographs, classified or government sensitive information, social security number (SSN), encrypted / digitally signed documents, or other inappropriate material or content.

If your resume contains prohibited information as listed above, your application will be determined ineligible, and you will not receive consideration for this position.

Cover letters are optional.) Please view Resume Tips.

It is also recommended that your resume not include personal information such as age, gender, religion, race, disability, etc.

• Online Application - Questionnaire responses
• Education - See Education Section above
• Performance Appraisal / Awards (if applicable) - You are strongly encouraged to submit a copy of your most recent, signed, completed annual performance appraisal which includes the final rating and copies of any incentive / performance awards you received.

If a revalidated appraisal is used for merit promotion, the supervisor must prepare a narrative for each critical job element that does not have a narrative describing the performance in the appraisal period covered by the rating.

Note : If you are a manager or management official, your most recent annual performance appraisal must be used for the overall rating identified.

• Registration / License (if applicable) - active, current registration / license
• IRS Reassignment Preference Program (RPP) (if applicable) - You MUST meet the requirements in your RPP notice. Submit a copy of your RPP Notice along with a copy of your most recent annual performance appraisal.

Your performance appraisal must have a fully successful or higher overall rating.

Career Transition Assistance Plan (CTAP) (if applicable) - You MUST submit the required documentation as outlined at : Career Transition Assistance Plan (CTAP).

If you are an IRS CTAP eligible, you can apply for jobs within and outside the commuting area. If you are a Treasury CTAP eligible can apply for jobs within the commuting area.

Please note that if you do not provide all required information, as specified in this announcement, your application will be determined incomplete, and you will not be considered for this position (or may not receive the special consideration for which you may be eligible).

Help

How to Apply

The following instructions outline our application process. You must complete this application process and submit any required documents by 11 : 59 p.

m. Eastern Time (ET) on 02 / 19 / 2025 and / or cut-off dates in this announcement. We are available to assist you during business hours (normally 8 : 00 a.

m. - 4 : 00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on 02 / 19 / 2025.

To preview the Application Questionnaire, please click the following link : https : / / apply.usastaffing.gov / ViewQuestionnaire / 12406719

• To begin the application process, click the Apply Online button.
• You will be re-directed to USASTAFFING to complete your application process; answer the online questions and submit all required documents.

To submit supporting documents, import documents from USAJOBS to the appropriate document types. If the document you need was not imported from USAJOBS, you may upload it directly into this application.

To protect your privacy, we suggest you first remove your SSN).

To complete, you must click the Submit Application button prior to 11 : 59 PM (ET) on 02 / 19 / 2025.

To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https : / / my.

usajobs.gov / Account / Login). There you will find a record of your application, the application status, and an option to Update Application.

This option will no longer be available once the announcement has closed.

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account : https : / / my.

usajobs.gov / Account / Login . All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application.

The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit : https : / / www.

usajobs.gov / Help / how-to / application / status / .

Read more

Agency contact information

ERC) Employee Resource Center

Phone 866-743-5748 Website https : / / irsgov.sharepoint.com / sites / EmployeeResources / SitePages / ERC-Help-Desk.aspx

Address LBI - Director Pass Thru Entities

1111 Constitution Ave NW

Washington, DC 20224

Learn more about this agency

Next steps

Treasury believes in a working environment that supports inclusion; please view our reasonable accommodation policies and procedures at https : / / www.

jobs.irs.gov / midcareer / reasonable-accommodation.html. We will provide reasonable accommodation to applicants with disabilities on a case-by-case basis;

please contact us if you require this for any part of the application and hiring process.

Once your application package and online questionnaire is received you will receive an acknowledgement email. You are responsible for checking status updates and notifications in USAJOBS.

Hard copy notifications will not be sent to you. You may check the status of your application for this position at any time by logging onto the USAJOBS My Account tab and clicking on Application Status.

For a more detailed update of your application status, you may click on more information. Please notify us if your contact information changes after the closing date of the announcement.

If your email mailbox is full or blocked (SPAM) you may not receive important communication that could affect your consideration for this position.

As a current employee, you know the great benefits we offer. Should you have any questions about benefits, please contact the Employee Resource Center (ERC) at 1-866-743-5748 option #1 for ERC.

Read more

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov / job / 792052500. Only resumes submitted according to the instructions on the job announcement listed at www.

usajobs.gov will be considered.

Last updated : 2024-09-24

Salary : $39,576 - $64,037