What are the responsibilities and job description for the Executive Assistant position at Deployed Services?
Job Title: Executive Assistant
Classification: Salaried, Exempt (FTE)
Deployed Services serves as a dedicated strategic partner to government and other clients. We hire individuals committed to excellence who share our passion for making a positive impact in a collaborative and inclusive work environment.
Summary:
The Executive Assistant is responsible for providing executive support and administration for the assigned business operations senior leader.
Essential Functions:
- Expertly manage and prioritize calendars for key members of our senior leadership team, focusing on productivity, urgency, and stakeholder needs.
- Prepare and submit expense reports for executives according to company policies and procedures.
- Communicate and partner with various internal and external stakeholders, ensuring smooth collaboration and coordination.
- Provide general administrative support to members of the leadership team.
- Maintain confidentiality and discretion in handling sensitive information and communications.
- Assist in development and organization of support materials for meetings and conferences (e.g. slide decks, presentations, meeting materials, etc.).
- Assist with the coordination and execution of special projects and initiatives as directed by leadership.
- Identify opportunities for efficiency and improvement in processes and implement solutions to enhance productivity and effectiveness.
- Other duties as assigned.
Knowledge and Skills:
- Proficiency in Microsoft Office applications and various software tools.
- Ability to work in high-growth and highly collaborative environments seamlessly with team members, working across time zones.
- Ability to perform multiple tasks in a complex working environment, accurately and efficiently.
- Excellent communication and interpersonal skills – written and verbal.
- Ability to prioritize projects and strong problem-solving skills.
- Good research skills and attention to detail.
- Ability to work independently.
- Ability to work flexible hours. We operate 24/7/365.
Education and Experience:
- Bachelor’s degree in business administration or related field; or any equivalent combination of relevant education, skills, training, and experience.
- 5 years’ experience in an executive assistant or similar role; preferably for C suite executives.
- Bilingual (English / Spanish) preferred.
- Must be authorized to work in the U.S. and able to travel within the Continental United States (CONUS).
- Must pass a drug test, motor vehicle record check and a background check after accepting a conditional offer of employment.
Supervisory Responsibility
This position may have direct reports.
Work Environment
This position operates in a field and remote environment, seven days a week and holidays.
Physical Demands
The employee may be required to stand, walk, twist, turn, bend, climb, lift, or kneel. Occasional lifting to 25Ibs may occur.
Travel
Travel may be required.
AAP/EEO Statement
Deployed Services, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.
This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
