Club Accountant

Desert Hills Golf Club April, 2022

POSITION DESCRIPTION

POSITION: Club Accountant
REPORTS TO: General Manager
FLSA Status: Exempt

GENERAL DESCRIPTION: The Club Accountant is responsible for the accounting, human resources management, and insurance review. The Club Accountant is responsible for Finance Committee support. Professional demeanor is required.

SUPERVISION RECEIVED AND EXERCISED: The Club Accountant works under the supervision of the General Manager and Club Treasurer. Additionally, the Club
Accountant will interact with specific Board Members and Committee Chairpersons as is applicable.

AREAS OF RESPONSIBILITY: The Club Accountant is responsible for the accurate performance of the accounting operations, insurance administrative duties and human resource duties.

SPECIFIC RESPONSIBILITIES – include but not limited to:

Daily

- Cash Bags from Golf Shop and Bar
Audits Bar and Golf Shop POS reports and reconciles cash.
Takes POS and non-POS cash to bank
Records any non-POS cash in the general ledger

- Prints POS Pass-thru GL account. If not zero gives to General Manager to have corrected using current date.

- Reconciles Operating Bank Account to general ledger making appropriate entries as needed

- Performs full cycle Accounts Payable (obtains proper approval for invoices, enters into general ledger, etc.)

Weekly

- Generate checks with proper backup for signature

- Scan check package for electronic filing by vendor

- Generates and posts payroll data into general ledger every other week

Monthly

- Generates and electronically submits sales tax return

- Performs month-end “closing of the books”

• Reconciles Golf Shop and Bar sales and CGS, making appropriate entries to general ledger
• Make all other journal entries as defined
• Reconciles all balance sheet accounts and defined income/expense accounts
• Reviews monthly financials providing the Treasurer with explanation of the budget variances
• Distributes monthly financials to the Finance Committee and thereafter the Board of Directors

Annually

- Works with General Manager and Treasurer to draft annual budget worksheet for Finance Committee and BOD approval

- Closes books at Year-end

- Works with CPA firm providing information for year-end financials and tax returns

- Generates and mails 1099s
General

- Submits of semi-annual fuel consumption to the state as well as any other required governmental report (and payment thereof) as requested by the General Manager

- Acts as Human Resources for all club employees are it pertains to insurance and/performance issue

- Works with Insurance Committee to procure and manage all of the Club’s insurance including employee health insurance

- Submits and manages all insurance claims

KNOWLEDGE, SKILLS AND TRAITS

- Experience including operating software, budgeting, finance, HR management
- Associate degree in Accounting plus 5 years experience OR
- Bachelor’s degree in Accounting plus 3 years experience.

PERFORMANCE MEASUREMENTS

- Problems are promptly and courteously resolved.

- The General Manager is appropriately informed of area activities and of any significant problems.

- Ability to prioritize workload

- Professional demeanor and ability to work with co-workers and all Club employees and Club Members. Promotes teamwork

- Professional business relations exist with all vendors and other business contacts.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Green Valley, AZ 85622: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location