Executive Assistant

***This position is remote, but will be expected to work PST business hours.

The purpose of Dignity Health Management Services Organization (Dignity Health MSO) is to build a system-wide integrated physician-centric full-service management service organization structure. We offer a menu of management and business services that will leverage economies of scale across provider types and geographies and will lead the effort in developing Dignity Health’s Medicaid population health care management pathways. Dignity Health MSO is dedicated to providing quality managed care administrative and clinical services to medical groups hospitals health plans and employers with a business objective to excel in coordinating patient care in a manner that supports containing costs while continually improving quality of care and levels of service. Dignity Health MSO accomplishes this by capitalizing on industry-leading technology and integrated administrative systems powered by local human resources that put patient care first.

Dignity Health MSO offers an outstanding Total Rewards package that integrates competitive pay with a state-of-the-art flexible Health & Welfare benefits package. Our cafeteria-style benefit program gives employees the ability to choose the benefits they want from a variety of options including medical dental and vision plans for the employee and their dependents Health Spending Account (HSA) Life Insurance and Long Term Disability. We also offer a 401k retirement plan with a generous employer-match. Other benefits include Paid Time Off and Sick Leave.

***This position is remote, but will be expected to work PST business hours.

Position Summary:

The Executive Assistant provides administrative and complex analytical support to the executive-level staff requiring a high degree of discretion, judgment and initiative. Assignments involve work of a highly confidential and propriety nature, and require advanced knowledge of practices and procedures of the function, Company products, policies, and programs. Assignments are typically unique in nature, requiring independent investigation, determination of methods of research, data, information requirements, as well as analysis techniques.

Responsibilities may include:
- Coordinates meetings, prepares agendas and takes minutes.
- Maintains accurate records and files.
- Coordinates special events and travel arrangements.
- Assists one or more high-level Executives to perform daily job functions. Defines issues, analyzes problems, and implements solutions under existing general policies by researching facts and developing solutions.
- Works on special reports/projects, which may include data gathering and consolidation, through surveys, reports and other media.
- Prepares preliminary reports, using word processing and/or spreadsheet software and other support material on data requests and other special studies, as needed. These projects may be in the areas of purchasing activities, account and invoice reconciliation, etc.
- May prepare and maintain budget for department. May generate reports related to budgeted or actual expenditures, and completes Monthly Budget Analysis (MBAs).
- Validates authorization approval levels and proper account coding for items requiring Executive approval.
- Compiles, composes, types, proofreads, edits, prints, and files memos, requisitions, correspondence, and other documents. Proofreads documents composed by others and recommends changes in spelling, grammar, punctuation, and clarity. Copies, distributes, sorts, and files documents.

Minimum Qualifications:

- Minimum five (5) years’ experience working in a senior level support position. Must have experience working for executive level personnel.
- High school diploma or equivalent required.

Preferred Qualifications:

- In-depth knowledge of Company products and services and strong knowledge of Company practices and procedures preferred.
- Two (2) years of college level courses preferred; equivalent experience accepted.
- Prior experience working in a health care agency performing general administrative and secretarial duties preferred.

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