Purchasing

Purchasing Specialist duties and responsibilities:

Start/End Time: 08:30 am to 5:00 pm with 30-minute unpaid lunch.

Purchasing is to participate in the operations scheduled meeting, training, and reporting. Purchasing will coordinate the purchasing department structure, so it aligns with all operation functions. Purchasing will request and/or communicate information that pertains to the success of the operation. Employee relations, attendance, training, and development along with the work environment will be directed to the Human Resources department.

A purchasing Specialist Job Duty :

• Verifies order acknowledgments and pricing with a high level of attention to detail.
• Provides routine administrative support. The Purchasing Specialist should develop profitable purchasing strategies.
• The knowledge to evaluate market conditions and different suppliers.
• Special Communication skills to negotiate effectively and maintain profitable relationships
  
• Evaluating suppliers by considering price, quality, availability, and other criteria
• Use an ERP system to process orders, receiving, and tracking of purchases
• Evaluate trends via Market Research and prepare reports
• Direct Procurement Cycles and Strategies
• Interviewing vendors and visiting suppliers’ facilities to learn about products, services, and pricing
• Negotiating contracts with vendors and suppliers to obtain the best deals on behalf of the company
• Verifying purchases by comparing them to a master list and recommending alternatives
• Interacting with suppliers to schedule delivery times and resolve shipping errors
• Authorizing payments and maintaining receipts, records, and inventories
• Enters purchase orders and new items
• Coordinates purchases with multiple departments
• Works with shipping/receiving warehouse to answer questions and resolve problems
• Assist in the implementation and identification of process improvement and cost-saving projects
• Assist with project work as necessary.
• Assisting with training of newly employed workers
• Responsible for maintaining professional and ethical actions when dealing with vendors and business associates.
• Establish, manage, and maintain appropriate supply levels.
• Adhere to established procedures and policies
• Views a challenge as an opportunity to be strategic, and efficient, and analyze the catalyst for solutions
• Build up and maintain strong supplier relationships.
• Adhere to deliverables and deadlines

Requirements and skills:

• Strong, proficient computer skills in Word, Excel, and Outlook
• Sense of urgency
• Detail oriented
• Effective communication and interpersonal skills
• Problem solver and able to create solutions to challenges
• Strong organization and documentation skills
• Strong research and analytical skills
• An associates or bachelor’s degree in business or a related field is desirable
• Experience with ERP is a plus
• Great follow-up skills
• Ability to organize and prioritize daily duties
• Ability to multi-task

Organization Structure

Purchasing is part of the operation. The operation includes

• Customer Service
• Purchasing
• Inventory
• Warehouse
• Logistics
• Shipping and Receiving
• Facility Maintenance