What are the responsibilities and job description for the Administrative Coordinator position at Discover The Palm Beaches?
Job Details
Description
SUMMARY
Discover The Palm Beaches - the official tourism marketing organization for Palm Beach County, is seeking a part-time employee to assist the Marketing team. This opportunity offers candidates collaborative experience to learn what it takes to effectively promote America’s First Resort Destination® through a wide range of responsibilities.
POSITION DESCRIPTION
The Marketing Team is seeking a qualified individual for an Administrative Coordinator Part-Time position, 25 hours a week Monday-Friday and between the hours of 8:30am-5pm in-person. Hours can be completed in full days or half days as previously determined by the employer’s needs and the candidate’s availability.
This position will be exposed to the many facets of Marketing department, including Public Relations, Digital, Branding and Social Media, including media placements, digital ad buys, invoicing, data entry, budgeting, itinerary creation and basic writing.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Support monthly performance reporting across PR, Social, Digital and Brand.
- Coordinate itineraries for visiting journalists and influencers, from prep to post follow-up.
- Process department invoices and expense reports, submitting to Accounts Payable.
- Data entry of items into Simpleview CRM database.
- Assist in event planning and execution.
- Update basic materials such as fact sheets, backgrounders, media briefing documents, media alerts, partner communications, itinerary descriptions, status reports and other materials as directed.
- Performs other related duties as necessary or assigned.
Qualifications
QUALIFICATIONS, EDUCATION, EXPERIENCE
- Desire for hands-on learning in the travel, tourism, and hospitality industry
- Must be able to communicate effectively both verbally and in writing.
- Excellent computer literacy with experience using Microsoft Office programs, including Word, Excel, PowerPoint, Publisher and Outlook.
- Simpleview CRM Platform experience a plus.
- Attention to detail and organization.
- Adept to working on deadlines and balancing multiple projects.
- Team player with a positive cooperative attitude.
- Self-motivated, self-starter able to work independently.
EQUAL EMPLOYMENT OPPORTUNITY
Discover The Palm Beaches is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.
WORK ENVIRONMENT
Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work and some business travel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
OTHER INFORMATION
This position description is meant to describe the general nature and level of work to be performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position.
