Administrative Coordinator

Experience and computer savvy with skills in Microsoft Office 365 Tool Suite, other common office applications, and multiple internet browsers.PowerPoint ExcelWordOutlook

Diversified Systems strives to meet the needs of its employees personally and professionally. DSI engages itself in helping employees meet their professional goals. When ask what employees like about working at DSI here are some of the reasons our employees provided:

·      Flexible work hours

·      Hybrid work schedule

·      Freedom to work independently – no micro-management

·      My decisions are trusted as it relates to my work duties

·      My manager cares about me and my workload

·      Being recognized and valued for the talents each employee brings to DSI   

·      Being provided training opportunities

·      Being rewarded for going the extra mile

·      DSI cares about their employees 

·      DSI provides a balance between autonomy and team support

In general, this position will report to the Regional Sales Director and work closely with other team members to create and prepare schedules, communicate with internal and external staff or clients who need assistance, and keep organized records. This position will also be responsible for maintaining effective workflows through efficient management across various departments within the organization.

This is a non-exempt position and would report to the Regional Sales Director.

Specific Responsibilities include:

• Assist the Service Delivery Area with special projects and hiring tasks such as posting job descriptions to job boards, cleaning up job boards to meet standards, assisting with updating TAM processes and procedures, assembling corrective action documentation, scheduling meetings as needed, and performing other administrative duties as required for the Talent Acquisition Area.

• Coordinate interview scheduling with hiring managers, offshore sourcing team and candidates. Handle the day-to-day management of various processes including monitoring and identifying open issues and responding to Talent Acquisition Managers (TAM), hiring managers and candidates to assist in the hiring and onboarding experience.

• Organize both digital and physical documents.

• Maintain organization of the Service Delivery Area and ensure area efficiency. Manage office inventory in an effective manner and work closely with the office vendors and internal staff. Assist with inventory process to ensure client and/or DSI Field Staff associated with Service Delivery Area is returned.

• Provide ongoing support to the staff and employees.

• Follow office procedures and assist as needed with other areas of DSI and the leadership team to make changes to office policies when necessary.

• Assist with scheduling meetings, arranging travel, and more.

• Assist with writing, copywriting, proofreading, and other writing tasks.

• Other duties as assigned.

Knowledge, Skills, Abilities & Competencies include:

• Ability to handle multiple high-priority and quick-turnaround projects.
• Position requires a strong ability for multitasking, customer service skills, strong administrative and organizational skills.
• Excellent verbal and written communication skills.
• Eager to learn with a positive attitude.
• Keep a positive relationship with clients, Service Delivery Team, and Leadership.  
• Strong analytical and problem-solving skills.
• Ability to learn new technologies quickly.
• Service and customer-centric mindset.
• Openness for new technologies and readiness for change.

Educational/Experience Requirements include:

•  High school diploma or GED required.
• Bachelor’s degree in Marketing, Communications, Business Management is a strong plus.
• 1-3 years of experience in a previous administrative support role.
• Strong written and verbal communication skills, Excellent data entry skills, and time management skills.
• Prior experience assisting with office administration needs. 
• Represent Diversified Systems in a business professional manner.
• Experience and computer savvy with skills in Microsoft Office 365 Tool Suite, other common office applications, and multiple internet browsers.
• Experience with any CRM & ATS systems, preferably JobDiva.

Diversified Systems, Inc. (DSI), founded in 1990, is an award-winning, Ohio-based corporation providing management consulting services nationwide. Headquartered in Columbus, Ohio, with a regional office in Chicago, IL as well as an office in Washington, DC and New York. Diversified Systems has a significant public sector footprint; having served government entities at the federal, state and local levels on 100 engagements.

Our vision is to improve the lives of our clients and employees, alike, through the advancement of business technology solutions.

Our mission is to provide technology services with excellent quality and service. As a corporate community, we:

• Deliver quality by fully understanding and always meeting the requirements of those we serve.
• Live our values by relating to our clients, coworkers, suppliers, and community in a fair and ethical manner.
• Manage our growth and financial resources so we can serve our clients well, provide a satisfactory return to the company, and maintain our meaningful and enriching workplace.
• Foster teamwork between employees and our clients as we all work towards a common goal. 
• Treat our employee and our client relationships as our most valuable assets.

• Healthcare
• Dental
• Vision
• 401(k)
• Paid Vacation
• Paid Holidays
• Paid Sick Days
• Flexible Spending Accounts (FSAs)
• Life Insurance
• Long-term Disability
• Short-term Disability