Admin assistant

For furtherinquiries regarding the following opportunity please contact one ofour Talent Specialists

Meghna

Rashi

Title : Contract Admin Assistant5 Openings

Location : San Diego CA

Duration : 6 months

Start Time (AM / PM) : 8am

End Time (AM / PM) : 5pm

Description :

This position is NonExempt. Hours over 40 will be paidat Time and a Half. Requires proficiency in two to three vendorsoftware programs.

Provides support to oneor two department managers and their staff.

Duties may include word processing editing existingdocuments keying information into existing templates and databaseupkeep.

Previous clerical experience isnecessary.

Moderate to minimal supervisionis provided.

RESPONSIBILITIES :

Reviewand process sales contracts and amendments

Responsiblefor checking and analyzing contracts are legible clean complete andare aligned with approvals

Responsible for routingcontracts for signature based on predetermined signature authoritytiers

Responsible for reviewing summarizing and loggingcontract information into the companys CRM system

Saveorganize and maintain accurate files notes and data in electronicfiles and trackers

Perform CRM and log maintenance on anongoing basis to insure accurate reporting

Utilize datafrom the companys CRM system to generate reports analyze data andtrack contracting statuses

Support internal auditing andmonitoring efforts

Analyze contract and pricingdiscrepancies and correct resolve and document findings

Research equipment shipments price loads contract renewals andperform appropriate tasks related to such research

Respond to requests for enduser pricing eligibility and contracteligibility

Interface and collaborate with contractadministrators pricing analysts pricing coordinators accountexecutives regional directors fulfillment group and distributors toestablish working relationships assure proper enduser pricing andcontract effective dates are loaded

Participate in andprepare for contracting & pricing policy meetings

Develop and continuously update departmental SOPs (StandardOperating Procedures)

Demonstrate an understanding ofthe business structure processes and policies

Performclosing activities as needed

Meet deadlines and updateclients with the status

Responsible for exhibitingprofessional behavior with both internal / external businessassociates that reflects positively on the company and isconsistent with the companys policies and practices.

Perform other duties & projects as assigned.

Understands and is aware of the quality consequences that may occurfrom the improper performance of their specific job.

MINIMUM QUALIFICATIONSEDUCATION / EXPERIENCE :

Requires a bachelorsdegree in a businessrelated discipline.

Minimumintermediate Word and Excel experience a must.

Minimumof 1year relevant experience in commercial sales contracting andpricing.

PREFERRED QUALIFICATIONS :

Demonstrated ability to effectively andconstructively communicate across departmental disciplines whilepursuing contract department goals.

Must have goodcommunication & organizational skills

Must have acustomer service attitude & good computer skills (MicrosoftWord Excel Outlook etc.)

Selfstarter and amultitasker

Ability to work in a highvolumedynamic team environment

Previous CRM or database experiencepreferred

Previous healthcare biotech or sales industryexperience preferred

COMPETENCIES : Selfmotivated

Selfmotivated

Outofthebox thinker

Positiveattitude

Passion for quality and deliveryexcellence

Dependable & reliable

About us : DivIHN theIT Asset Performance Services organization provides ProfessionalConsulting Custom Projects and Professional Resource Augmentationservices to clients in the MidWest and beyond.

The strategiccharacteristics of the organization are StandardizationSpecialization and Collaboration. DivIHN is an equalopportunity employer.

DivIHN does not and shall not discriminateagainst any employee or qualified applicant on the basis of racecolor religion (creed) gender gender expression age national origin(ancestry) disability marital status sexual orientation or militarystatus.

Last updated : 2024-05-25