Administrative support

Summary :

We are seeking a dedicated Administrative Assistant to join our team and provide exceptional customer service while managing various administrative tasks.

The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

The primary responsibilities include managing confidential business client appointments, coordinating business meetings, maintaining databases, handling secretarial duties, managing social media posts, and assisting with community involvement activities.

Dixie Tech is a public technical college located in a new state-of-the-art campus in St. George, Utah. The College has 27 Council on Occupational Education accredited programs that offer certifications in high-demand, high-pay professions.

This part-time position will require 20 to 25 hours per week. The position pays between $17 and $24 per hour, depending upon qualifications and experience.

Essential Duties and Responsibilities :

• Manage business client appointments, business meetings, and off-site appointments efficiently.
• Maintain and update the Small Business Development Center (SBDC) IC database with accuracy and attention to detail.
• Ensure that clients, businesses and community are treated confidentially per SBDC "Standards of Conduct" regarding confidentiality to work performed for clients and community where applicable.
• Perform secretarial duties such as answering phones, responding to emails, greeting guests, and handling correspondence.
• Create and publish engaging posts on LinkedIn and Facebook to promote the organization's activities and initiatives.
• Participate in community involvement initiatives such as Chamber lunches, networking events, and other relevant activities.
• Attend OAC lunches at Dixie Tech to represent the organization and build professional relationships.
• Manage P Card spending and ensure adherence to budget guidelines.
• Encourage team members' involvement and contribution, ensuring fair distribution of workload.
• Ensure that students and staff are treated respectfully and equally without regard to their race, color, religion, sex, age (40 or over), national origin, disability, sexual orientation, gender identity, pregnancy, childbirth or pregnancy-related conditions, and actively promote a culture of tolerance, acceptance and diversity on campus.

Report all violations immediately to HR or Student Services.

• Compliance with Dixie Tech Policies and Procedures.
• Other duties as assigned.

Requirements and Qualifications :

• High school diploma or equivalent; additional qualifications in office administration or related field preferred.
• Proven experience in administrative support roles, preferably in a customer service-oriented environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with database management software.
• Strong communication skills, both verbal and written, with the ability to interact professionally with clients and team members.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Experience in social media management and content creation is an advantage.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Small Business Development Center (SBDC) experience preferred.
• While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires sitting, standing, walking, bending, stooping, and crouching.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Job Posted by ApplicantPro

Last updated : 2024-03-25