Executive Assistant

Position US Remote

DLL is not your average financial services company. In fact, we are above average in almost every way. With an employee engagement score of 85% (compared to the 72% industry average), it sure seems like we are doing something right. And, while most companies survive fewer than 20 years, 2019 marked our 50th.

We collaborate with manufacturers, suppliers, and businesses in more than 30 countries to enable the acquisition of equipment, technology and software that companies need to contribute meaningfully to their communities. We believe in partnering with our customers to develop innovative and sustainable financial solutions that deliver meaningful value to the world.

At DLL, we are committed to making sure that all people, regardless of their race, ethnicity, gender, sexual orientation, age, religion, physical characteristics, or mental abilities, feel welcomed and encouraged to be their authentic selves. We strive to create an inclusive environment that is reflective of the communities in which we operate. Come see what all the excitement is about.

We are seeking an experienced Senior Administrative / Executive Assistant who can proactively leverage the time and multiply the effectiveness of one of our pivotal executives, our Chief HR Officer. You’ll keep the plates spinning, sift through distractions and find the efficient path forward, create polished executive presentations and organize meetings and stakeholders. With thoughtful, accurate, and proactive support, you’ll help to advance HR goals across the global enterprise.

This role is remote, but you’ll be working Central Time Zone hours to support our busy CHRO. Working hybrid from our office in Wayne, PA or Des Moines, IA is also possible, but not required for success.

Your ability to multitask, prioritize on the fly, understand context and impact of HR projects will all be critical to success. Our ideal candidate would have previous experience in HR, though significant EA background with “Executive Leadership Team” exposure is also a strong fit.

• Responding to internal and external enquiries or requests and providing assistance to our CHRO.
• Creating and updating PowerPoint presentations for special projects and meetings.
• Planning events and meetings, including vendor management meetings, CHRO broadcasts, HR Leadership meetings, project review meetings, and more (media and equipment needs, activities, location setup and catering)
• Effective facilitation of meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items and outstanding issues
• Maintaining relevant documents and files on SharePoint sites
• Drafting and disseminating HR Communications
• General administrative responsibilities include purchase order and invoice processing expense report review and settlement for executive and direct reports; performance management data entry, ordering supplies, updating organizational charts, answering and tracking miscellaneous inquiries to completion, and escalating sensitive items
• Other duties as assigned

“We lead the way in meeting the need for flexibility and transparency which our customers increasingly expect.”

• High school diploma required; Bachelor’s degree preferred
• 5 years of experience in a related position (similar to Senior Administrative Assistant, Senior HR Assistant, or Executive Assistant supporting a senior executive or functional leader in a large or complex company).
• Experience navigating executive and leadership levels within a diverse, global organization
• Proven experience as department coordinator or relevant administrative position
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Well-organized with a skill in time management

At DLL, we are many things. We are team members. Family members. Community members. We are members of society. Members of different cultures and nationalities. Members of change. We each have different beliefs, different passions, different viewpoints, talents, and interests. We come from different backgrounds, cultures, nationalities, and histories. But for all of our differences, we share one thing in common: Each of us are members of DLL. Our company was founded in the Netherlands. But today we are truly a multinational business. We span more than 30 different countries and represent over 40 different nationalities across the globe. Our unique culture is rooted in higher collaboration, less hierarchy and an honest directness that enables us to integrate, ideate and innovate across country lines. Many companies say they are European, North American, South American, Asian, or Australian. At DLL, we are all these places and more. We are a crosscultural collaborative – an interconnected network – that comes together every single day with one goal in mind: Partnering for a better world.

All members enjoy

• Two working days per year volunteering for a local charity
• Health and Wellness program including healthy food, free health checks, fun health & vitality activities.
• Flexible hours with possibility to work from home
• Career development opportunities: online learning, member development programs

DLL’s wellbeing ambition is to educate, equip, and empower members to build connections, manage their mental, emotional, physical, and financial wellness, and maintain balance between work and the other priorities that make up their lives. Our four wellbeing categories are as follows:

• Connection – Build meaningful connections with other members
• Health – Manage mental, emotional, and physical health
• Finance – Provide learning opportunities to help members achieve personal financial health
• Lifestyle – Maintain balance between work and life priorities

These are the things that matter to our members and the wellbeing of our members matters to DLL!

• The selection process may involve an assessment
• Applications via email will not be reviewed. Please apply online via our career website
• DLL’s referral program applies
• For more information, you can contact Emily Halgren, Talent Acquisition Partner via emily.halgren@dllgroup.com

We advise only those who qualify for an interview will be contacted. Hiring subject to successful completion of a background check. EOE

DLL is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If contacted for an employment opportunity, please advise Human Resources if you require accommodation in accordance with our values and all applicable legislation.

DLL appreciates the time you spend applying to our openings. We advise only those who qualify for an interview will be contacted. Hiring is subject to successful completion of a background verification and integrity check.