Legal Administrative Assistant

We are looking for a self-starting Legal Administrative Assistant (Legal Secretary) to support three attorneys in our Oklahoma City office. The successful candidate will have the following qualities and experience:

* A minimum of 3 years’ law firm experience required.

• Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.

• Screens telephone calls and records messages.

• Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.

• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.

• Under timekeeper supervision, opens new files, requests conflict of interest checks, and maintains all client and general files. Prepares files to be closed.

• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.

• Makes appointments for timekeeper(s).

• Enter billable time in time-keeping system, assists timekeepers in processing pre-bills, as requested.

• Assists other secretaries in backup secretary capacity, as requested.

• Attention to detail, organizational skills and initiative are imperative.

• Must be forward-thinking and have strong problem solving skills

• Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.

• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.

• Ability to organize and prioritize numerous tasks and complete them under time constraints.

• Ability to proofread typed material for grammatical, typographical or spelling errors.

• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.

• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.

• Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.

• Work occasionally requires overtime to perform the essential duties

• Other duties as assigned.

Job Type: Full-time

Pay: $45,000.00 - $53,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

COVID-19 considerations:
All clients and employees are currently required to wear a mask in common areas of the office.

Experience:

• Legal Assistant/Legal Secretary: 3 years (Preferred)
• Microsoft Office: 2 years (Preferred)

Work Location: One location