Accounting Clerk

POSITION SUMMARY

$500 SIGN ON BONUS! This position may be responsible for billing and ensuring timely payments of group or company accounts or processing invoices for payment in accordance with the company chart of accounts and expense tracking in a timely manner.

ESSENTIAL JOB FUNCTIONS

The position requires the ability to perform the following essential job functions, with or without reasonable accommodation:

• Identify groups and events to be billed, working with Sales department to ensure valid method of payment.

• Process applications for direct bill privileges and making recommendations regarding the application.

• Prepare, audit, adjust, invoice as needed, and close group billing.

• Maintain active and paid accounts receivable files and ensure timely payments.

• Respond to credit card disputes and billing questions.

• Maintain tax exempt log(s) for all qualifying accounts and guests.

• Receive invoices and attach Pos, prepare these for manager review.

• Set up new vendors in accounts payable or PMS accounting system, update 1099 statuses.

• Process POs and maintain PO log.

• Enter invoices, confirming coding and signatures, prepare invoice batches.

• Prepare accounts payable checks, attaching backup, sending original checks with backup, and filing.

• Maintain and accounts payable monthly vendor logs.

• Prepare accruals based on regular expenses, outstanding Pos, and backup provided by managers.

• Prepare list of monthly invoices requiring tax payments

*Cash Handling, inventory audit and compliance.

• Perform other duties as assigned by manager.

No Supervisory Responsibilities

2 | P a g e A c c o u n t i n g H o u r l y C l e r k

Job Description Accounting Hourly Clerk

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience: High School diploma or equivalent required, associates or bachelor’s degree considered a plus, and accounting experience or prior hotel/hospitality experience highly preferred.

Knowledge, Skills and Abilities:

• Ability to effectively deal with internal and external customers and staff.

• Strong organizational skills and ability to meet deadlines.

• Basic mathematical skills and considerable skill in the use of Excel to prepare moderately complex mathematical calculations without error.

Computer Skills:

• Proficiency with the Microsoft Office Suite including PowerPoint, Excel, Word, and Outlook applications.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The information described below represents the physical activities and surroundings one may encounter when performing the duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: To perform the job, incumbent is frequently required to talk and hear on the telephone and in person with individuals and groups, exhibiting a mastery of the English language, both written and verbal.

Environmental Conditions: The work is typically performed in an office/hotel environment, with a moderate noise level. The incumbent must be able to frequently move freely about the hotel, using stairs as needed, and maintain proficiency for operating various types of office equipment, such as telephones, copiers, fax machine, computer systems/keyboards. Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur.

The job description is as a general overview of the responsibilities and skills required to do this job successfully. I have read and reviewed this job description with my immediate supervisor and fully understand the terms set

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Signing bonus

COVID-19 considerations:
All employees are required to wear masks.

Education:

• Associate (Preferred)

Work Location: One location