Executive Secretary to the Associate Superintendent, Student Achievement

PRIMARY FUNCTION: The primary function of the Secretary to the Assistant Superintendent, Student Services
is to assist in any manner needed.

PAY GRADE: Classified Salary Schedule 231 Day - Grade 8 - Salary Range: $34,485.00 to $56,655.00. Salary placement will be based on Douglas County Board of Education approved salary schedules and years of verified experience.

FLSA STATUS: Non-Exempt

TERMS OF EMPLOYMENT: 231 Days (12 Months)

REPORTS TO: Assistant Superintendent, Student Services

EDUCATION LEVEL: Minimum high school diploma. Five or more year’s successful secretarial experience with three or more year’s successful secretarial experience within an administrative educational environment or an executive’s office with a high volume of work completed in a timely manner.

CERTIFICATION/LICENSURE: None

PHYSICAL REQUIREMENTS: : Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; sedentary work involves sitting most of the time; jobs are sedentary if working and standing are required only occasionally, and all other sedentary criteria are met.

PROFICIENT SKILLS:

• Possesses superior communication skills and be able to maintain confidentiality.
• Demonstrates a high degree of accuracy and neatness in all work.
• Demonstrates ability to work with little supervision.
• Extensive knowledge of accounting procedures.
• Computer literate, proficient in word processing and spreadsheets.
• Demonstrate sound judgement, initiative and responsibility.

ESSENTIAL DUTIES:

• Demonstrates regular attendance and is punctual.
• Handles all correspondence for the Assistant Superintendent.
• Prepares the agendas for all meetings and posts Board Forum items for which the Assistant Superintendent is responsible.
• Maintains all files for the Assistant Superintendent and handles transferring of those files to the Record's Center annually.
• Generate and track all work orders and warehouse order requests for Assistant Superintendent.
• Communicate with DFACS regarding student information.
• Produce all policies originating from the Assistant Superintendent.
• Maintains daily attendance record for Student Services.
• Handle Open Records requests/subpoenas for schools.
• Answer phone, screen calls and take messages for Assistant Superintendent.
• Open, sort and direct mail for Assistant Superintendent.
• Develop correspondence/communication to parents and schools requesting student transfers.
• Maintains student transfer files.
• Maintains budgets and prepares purchase orders for Assistant Superintendent.
• Assist other secretaries when needed.
• Prepare monthly school enrollment and attendance report.
• Coordinate and manage switchboard coverage with CO Secretaries.
• Maintains Mailroom in absence of Receptionist.
• Prepare and coordinate OCR Report when needed.
• Handle routine matters in absence of or as specified by the Assistant Superintendent.
• Prepare Yearly Homeless Report for Consolidated Application.
• Performs other such duties as requested.

APPLICATION PROCEDURES: Applicants should complete an application at www.dcssga.org. (Click on "Employment" then, "Job Vacancies/Postings" to link to classified application.)

Job Type: Full-time

Pay: $34,485.00 - $56,655.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Douglasville, GA 30134: Relocate before starting work (Required)

Work Location: In person