AP/AR SUPERVISOR

AP/AR SUPERVISOR 

Job Summary: 

The AP/AR Supervisor will be responsible for the day-to-day full-cycle Accounts Payable and
 Receivable processes. The position is responsible for building and maintaining external relationships with vendor and customers and will act as the main point of contact for both. Daily input, reconciliation, and review of all bills and invoices, resulting in accurate aging reports.

Essential Duties and Responsibilities:  

• Handle full-cycle Accounts Payable and Accounts Receivable maintaining separation among our 100 subsidiaries 
• Build and maintain relationships with vendors and customers as main point of contact 
• Contact vendors to request invoices, verify balances, and set up accounts 
• Research and resolve discrepancies on vendor statements 
• Code bills to proper GL accounts and obtain proper approvals daily 

• Analyzes expense reports and other invoices for accuracy and eligibility for payment
• Submit expense reimbursements for approval 

• Send out payment notifications after ACH payments have been completed
• Review and input vendor invoices into accounting software 
• Create, review, and distribute various invoices and statements 
• Post payments to customer accounts and maintain aging reports 
• Analyze aging reports, update customer accounts, and follow up on collections 
• Complete and submit the credit application to the Controller to establish account terms with the vendors
• Create customer and tenant accounts for receivables
• Train new employees on bill approval processes
• Ensure that all deadlines are met in accordance with the closing dates set by management 
• Ensures employer identification numbers or social security numbers have been collected from all vendors
• Assist in identifying and implementing process improvements to drive efficiency and scalability to support increases in volume, new data sources, or reporting requirements 
• Other projects and responsibilities may be added at the manager’s discretion 

Qualifications:   

• Bachelor’s degree in accounting or Business Administration preferred 
• 3 years Accounts Payable and Accounts Receivable experience 
• Experience with NetSuite preferred

Knowledge, Skills, and Abilities:  

• Excellent verbal and written communication skills
• Strong PC skills including proficient knowledge of Microsoft Word and Excel 
• Excellent organizational skills and attention to detail
• Able to work with minimal supervision while understanding the necessity for communicating and coordinating work efforts with other employees and organizations 
• Strong work ethic and emphasis on attention to details -Analytical problem-solving ability 
• Ability to work well under pressure and within short deadlines 
• Ability to work on multiple entities and projects simultaneously