Document Control Specialist

Dimensions:

• Will work with primarily in the H2 team but will liaise with H1 Operations and H3 Innovation as required.
• Updates to Capital Project Leadership teams.
• External interactions with engineering companies, contractors, and partners

Key Accountabilities:

The Document Control Specialist will be responsible for supporting the H2 team in the following way:

• Managing project folder, Sharepoint sites and project documentation.
• Coordination of documents with all project team members, engineering partners, contractors, vendors, stakeholders and reviewers.
• This includes but is not limited to:
  • engineering drawings, contracts, correspondence, RAID Log, Project Execution Plan, meeting notes, vendor supplied documentation, vendor drawings, equipment drawings, change management documentation, commissioning plans and results, and QA/QC documentation.
• Ensure that all project documents are updated appropriately, and the latest copies are available to the project team.
• Create and revise reports and documents in accordance with the organization’s guidelines.
• Create turnover package for project team for all project documentation to H1.
• Will work on multiple projects at one time.
• Ensure compliance with Drax wide project control and documentation guidelines.

Knowledge, Skills and Experience required:

• Candidate must possess excellent communication skills, both written and verbal; knowledge of specific Drax stage gate and production processes a plus;
• Computer skills including but not limited to Word and Excel
• Experience in project and construction work required.
• Ability to adapt to working within a team with minimal supervision; organizational skills required.

Special Features:

• Ability to work across the H2 Capital team and Operations team.
• Ability to travel up to 25% of the time as well as extended time to project sites as required (2 – 3 weeks)
• Work with the H2 project teams to implement document control systems across the Horizon 2 group.
• Communicate with the H2 UK team to coordinate implementation and common systems across the group

Measures of Success:

The individual will provide accurate record keeping for the project team as well as holding engineering partners, vendors and contractors accountable to deliver the required documentation per the contract. Effective transmittal of an accurate project turnover package to the H1 plant operations team at the end of the project.

How You Need to Act:

• We care about what matters – we help each other achieve the things that are important to each of us
• We’re a can-do kind of place– we’re empowered and encouraged to make informed decisions, take action and do the right thing
• We see things differently– we share inspiration and insight right across Drax, and search for new ideas and ways of working
• We listen carefully– we make sure that people feel genuinely heard, acknowledged and that what they say matters
• We do what we say we’ll do– we’re proactive, committed and reliable –and trust others to be the same

Behaviors

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Self-Starter: Inspired to perform without outside help
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization