Executive Assistant to CEO

Job Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to the CEO. In this role, you will provide comprehensive administrative support to the CEO and contribute to the smooth operation of the executive office. The ideal candidate is proactive, professional, and able to handle confidential information with discretion. Responsibilities: - Manage the CEO's calendar, schedule appointments, and coordinate meetings - Arrange travel itineraries and accommodations for business trips - Answer phone calls, take messages, and direct inquiries to the appropriate person - Draft and proofread correspondence, reports, and presentations - Conduct research and compile data for various projects - Assist with data entry and maintain accurate records - Coordinate logistics for company events and meetings - Transcribe meeting minutes and distribute to relevant parties - Handle incoming and outgoing mail, including sorting and distributing correspondence - Provide general administrative support such as filing, organizing documents, and maintaining office supplies Experience: - Proven experience as an executive assistant or in a similar administrative role - Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar - Excellent written and verbal communication skills - Exceptional organizational skills with the ability to prioritize tasks effectively - Attention to detail and strong proofreading abilities - Ability to handle sensitive information with confidentiality - Customer service-oriented mindset with a professional demeanor - Experience in transcribing meeting minutes is preferred - Previous experience managing calendars or providing front desk support is a plus We offer competitive compensation and benefits packages. This is a full-time position based at our office location. If you are a motivated individual who thrives in a fast-paced environment, we invite you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $60,438.00 - $64,800.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Costa Mesa, CA 92626: Relocate before starting work (Required)

Work Location: In person