Expense Payable Specialist

EXPENSE PAYABLE SPECIALIST

POSITION SUMMARY:
The Expense Payable Specialist is responsible for the review, coding, processing, coordination, and payment of Expense Accounts Payable items for DTLR, Inc. The Expense Payables Specialist ensures all payments are accurate and timely. Accuracy, attention to detail and the ability to meet established deadlines are critical competencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process all non - Merchandise Invoices, including those received via USPS or E-mail; as well as check requests from internal DTLR staff.
• Tasks include matching invoices to pick tickets when applicable, obtaining correct authorizations, data entry, batch editing and posting, organization of unpaid invoices, payments by check and or ACH, provide invoices and edit list to Finance Director for E-Payment processing, check security.
• Respond/Communicate/Resolve all Vendor inquiries such as payment status, research of outstanding invoices, and other generally accepted vendor duties and issues related to Expense A/P
• Respond/Communicate/Resolve all DTLR Team inquiries such as payment status, research of outstanding invoices, vendor invoice requirements and other generally accepted duties and issues related to Expense A/P
• Maintenance of and responsibility for Accounts Payable Mailbox, retrieving and printing invoices, distributing invoices to Managers/Directors via folders or email for approval, follow up on missing items.
• Cross train with Finance Director or Lead Accounts Payable Specialist to perform duties as assigned for processing Merchandise invoices, maintaining Receiver and Invoice files, and maintaining all AP paid files.
• Compiling invoices and various back up for assistance with tax audits as needed, maintaining invoice copies for Capital Expenses and Prepaid Expenses
• Codes invoices, vouchers and check requests, etc., with correct general ledger codes conforming to standard procedures to ensure proper entry into the financial system.
• Attaches corresponding purchase orders to incoming invoices with all supporting documentation.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Prepares batch check runs, wire transfers, and ACH transactions.
• Using Excel, prepares several Allocation Files monthly, formatting files for upload to Accounting System
• Assists with monthly status reports, and monthly closings.
• Documents Month End spreadsheet and creates Accrual spreadsheets for Controller
• Reconciles various accounts by identifying posting errors or omissions by applying appropriate accounting standards.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Fulfills Gift Card orders from Store Management
• Performs other duties as required to support Accounting Department.

• Other duties and responsibilities as assigned.

QUALIFICATIONS:

To perform this job successfully, the associate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required:

EDUCATION AND/OR EXPERIENCE

• Associates Degree
• At least 3-4 years Accounts Payable processing experience

SKILLS AND KNOWLEDGE REQUIREMENTS:

• 10-key by touch
• MS Great Plains Dynamics (preferred) or other equivalent system experience
• Excellent written and verbal communication skills
• Strong organizational skills; must be detail oriented
• Ability to multi-task
• Open to change and willing to learn new skills
• Ability to follow up on pending issues and meet deadlines
• Work requires a solid knowledge of business and an excellent command of the English language to effectively communicate with management, associates and customers.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Must demonstrate an ability to think strategically, plan and organize effectively.
• Must be able to maintain an exemplary degree of professionalism in all situations.
• Requires a proficient analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Results driven with demonstrated critical and creative thinking skills. Project management, time management, analytical and superior organizational skills required.
• Demonstrated ability to exercise discretion, confidentiality, and independent judgment with the ability to use compassion and diplomacy.
• Excellent note taking skills, ability to learn and retain information, and utilize information in decision making
• Proven ability to plan, organize, and set priorities effectively and efficiently to proactively respond to changing demands, from multiple sources.
• The ability to execute directives with precision and consistency.
• Proficiency in Microsoft Office products (Excel in particular) is required.

PHYSICAL REQUIREMENTS:

• While performing the duties of this job, the employee is regularly required to sit.
• The employee frequently is required to use hands to finger, handle, or feel; and talk; or hear.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job may include close vision, distance vision and depth perception.
• The incumbent must be able to work in a fast-paced environment.

GENERAL INFORMATION:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

DTLR, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $20.00 - $24.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Hanover, MD 21076: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you willing to submit to a criminal and professional background check?

Education:

• Associate (Preferred)

Experience:

• Accounts payable: 3 years (Preferred)
• MS Great Plains Dynamics: 1 year (Preferred)

Work Location: One location