Purchasing Clerk

Primary Purpose:

Assist in the Purchasing Manager; follow purchasing procedures to process bids and purchase orders and ensure compliance with applicable company policies and procedures.

Qualifications:

Education/Certification:

Highschool diploma/GED

Prefer an Associate's degree in business or accounting.

Special Knowledge/Skills:

Knowledge of purchasing and inventory building.

Knowledge of competitive bidding statutes and purchasing procedures.

Knowledge of auditing and accounting principles.

Effective communication and interpersonal skills.

Proficiency skills in keyboarding and file maintenance.

Ability to work with numbers in an accurate and rapid manner.

Ability to develop spreadsheets, databases, and do word processing.

Ability to learn multiple parts and pieces of equipment needed throughout the company.

Major Responsibilities and Duties:

Purchasing

• Assist in the purchase of materials and equipment for the company by understanding the product, building a relationship with the vendors, having the ability to source product and pricing.
• Assist in obtaining and studying competitive prices and quotes. Make purchasing decisions based upon the information that is obtained.
• Initiate contact with vendors to check on supply and equipment availability, invoices, purchase orders, and contracts.
• Prepare purchase orders and review for accuracy.
• Detect, research, and resolve purchasing issues and problems with incorrect orders, invoices and shipments.
• Prepare purchase orders and monitor all purchase requisitions to determine the correctness of the information, calculations, coding, etc.
• Handle adjustments with suppliers, including replacements of material not conforming to the specifications, cancellations of orders, and ensuring the receipt of proper credit.

Clerical

• Maintain the vendor database.
• Prepare correspondence, forms, reports, purchase orders, and payment records.

Administrative

• Work cooperatively with the management team to determine purchasing specifications, sources, availability, pricing, shipping, and receiving.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required, including accounting records.
• Other duties as assigned.

Equipment & Software Used

Computer, phone, Excel, Podio, Inventory system.

Working Conditions

Mental Demands/Physical Demands/Environmental Demands

Repetitive hand motions, prolonged use of a computer. Office environments prolong the use of phone, conference calls, in house inventory management. Possibility of lifting around 50 pounds periodically.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 2 years (Required)
• Purchasing: 2 years (Required)
• Customer service: 2 years (Required)

Work Location: One location