Administrative Assistant (Document Production and Support Services)

JOB TITLE: Administrative Assistant

DEPARTMENT: Document Production and Support Services

LOCATION: Philadelphia

OVERVIEW: Duane Morris LLP, a global law firm with 800 attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

SUMMARY: This position will work closely with the Support Services department and Trial Legal Assistants to perform non-legal administrative tasks. Qualified candidates are self-starters with an interest in learning and growing within the law firm industry.

ESSENTIAL FUNCTIONS:

• Type, edit and format non-legal documents

• Scan, fax and copy documents

• Assist with mailings and other organizational projects

• Update and maintain electronic and paper filing

• Assist with preparing materials for case preparation

• Answer and direct phone calls

• Assist with travel arrangements such as booking flights and hotel reservations

• Process expenses, invoices and check requests

• Process new business intake and related forms

• Assist with other special administrative projects as needed

QUALIFICATIONS:

• Proficiency in MS Word and Outlook (MS Excel and MS PowerPoint experience is a plus)

• Strong organizational skills and attention to detail with the ability to balance multiple tasks

• Excellent communication and time management skills

• Excellent written/verbal communications skills

• Ability to work independently and as part of a team with a commitment to client service

• Flexibility to work overtime occasionally

EDUCATION AND EXPERIENCE:

• High School Diploma (college degree preferred)

• At least 1 year of experience in an administrative, office based role preferred

BENEFITS:

• Comprehensive healthcare, dental, vision, and prescription plans.
• Commuter, HSA and FSA spending accounts
• Short-term and long-term disability and life insurance coverage
• 401k and Pension Plan
• 22 PTO days
• 11 paid holidays
• Employee Referral Bonus ($3,000.00)

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact us at 215-979-1000.

: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information). Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris. Duane Morris is committed to protecting personal data and respecting your privacy. Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.