Financial Services Supervisor, Plant Accounting

Occupational Summary

Supervise and coordinate activities related to capital equipment acquisitions, depreciation and disposals for Duke University and Duke University Health System.

Work Performed

• Supervise and coordinate the daily review of purchase orders for capital equipment. Oversee the review process, research issues, and determine what purchases qualify for capital using generally accepted accounting procedures. Determine estimated useful life of equipment and assign consistent and proper depreciation terms.
• Direct and monitor the reconciliation of the SAP fixed asset sub-ledger to for every Duke University fund with capital equipment expenses by fund code and GL account. Research any discrepancies and make corrections as needed. Produce reconciliation after each accounting period (monthly, quarterly and year-end).
• Monitor the equipment acquisitions for all DUHS company codes. Use databases (StrataJazz, Axiom) and other institutional resources to classify equipment acquisitions, assign useful lives, locations and other related data. Work with DUHS personnel including DUHS corporate finance office to resolve issues, answer questions and process transactions.
• Coordinate the preparation of reports and analyses for all equipment Asset Under Construction projects (AUCs). Monitor spending on AUC accounts and follow up with principal investigators to resolve any issues. Coordinate with Plant Accounting Facilities Audit team for physical tagging and any other outstanding issues.
• Run and post depreciation expense in SAP as needed for period end closing each month. Check results and research and report on any discrepancies or errors. Monitor all depreciation related accounts and correct any errors or omissions.
• Plan and schedule work for the group, ensuring proper distribution of assignments and adequate manning; train new personnel. Plan and conduct meetings with subordinates to ensure compliance with established practices, implement new policies, and keep employees abreast of current changes and standards.
• Direct various personnel functions including, but not limited to, hiring, performance appraisals, promotions, transfers and vacation schedules.
• Perform other related duties incidental to the work described herein.

Required Qualifications at this Level

Education/Training

Work generally requires knowledge normally acquired through a bachelor's degree in Accounting, Business or a directly related field.

Experience

Work requires four years progressive experience in an accounting environment and/or financial services field OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.