What are the responsibilities and job description for the Temporary Division Assistant I position at DuPage County Government?
We are pleased to offer the current job opportunity for a Temporary Division Assistant I position in the Animal Services Department. DuPage County Animal Services is an immediate open admission shelter caring for more than 2,000 animals of varying species annually.
RESPONSIBILITIES
- Assists staff with completing forms and filing paperwork with the division
- Screens telephone calls, emails, and visitors to determine the nature of requests or problems
- Composes routine letters, memoranda, general correspondence, spreadsheets and reports from rough drafts or general instructions for supervisors’ review
- Receives, tabulates, and accounts for fees
- Files documents alphabetically, numerically, or by other prescribed methods
- Monitors bookkeeping and payroll policies
- Reviews and verifies output of work
- Serves as back up in reviewing/auditing invoices as needed
- Reviews rabies certificates for accuracy and identifies errors that needs to be corrected
- Sorts rabies certificates according to department guidelines
- Enters a high volume of rabies tag information with a high degree of accuracy into a database
- Scans documents and confirms successful transmission
- Keeps management informed of rabies certificate accuracy and compliance issues
Requirements include the following experience or equivalent combination of training and experience:
- High School Diploma or GED
- Three (3) years of experience in skilled secretarial work with a high volume of public contact
A pre-employment background check is required.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work will occur in an office and is not substantially exposed to adverse environmental conditions.
