Assistant Buyer - Shared Services

The Shared Services Center (SSC) falls under the Business Services unit and is responsible for the execution and oversight of all non-labor and labor transactions for a variety of departments on campus (Facilities Management, Facilities Management Stores, CTS, and HR), serving as a liaison between the department and central departments (HR, Payroll, Controllers, Planning and Budgeting, etc.). The SSC also provides strategy and guidance in the annual budget development process.

This role provides direct support to the Buyer within Shared Services both operationally and strategically and serves as a backup to the Buyer. Responsible for the reconciling of P-card transactions made by the Buyer and Assistant Buyer. The position also oversees the documentation retention process, receives materials as they are delivered, and serves as a point of contact with vendors and internal stakeholders.

As a condition of employment, Duquesne University requires all new employees —full-time and part-time, including adjunct faculty—to get a COVID-19 vaccine and provide proof of their vaccination upon commencement of employment.

New employees requesting a religious or documented medical exemption from the vaccine must complete and submit a Duquesne University exemption request form for review and approval. To receive the appropriate exemption request form, contact hrservices@duq.edu. Employees with approved exemptions will be required to be tested on a regular basis.

DUTIES AND RESPONSIBILITIES:

Reconciles credit card charges and open account billing for transactions initiated by University Buyer.

Responsible for the recording of all orders and maintain the retention of backup documentation of all materials and supplies procured by University Buyer.

Assists with and provides coverage when needed by soliciting bids, preparation of bids, and initiating orders of materials and supplies in alignment with procurement practices.

Assists with performing frequent inventory audit of on-hand supplies and materials.

Responsible for the creating and maintaining documentation related to operational procedures and processes.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Associates Degree in Business or a related field from an accredited institution.

Budget management responsibility and/or handling of cash, credit card, or payment information.

Preferred qualifications:

Bachelor’s Degree in Business, Supply Chain, Accounting or Finance preferred.

Background in business related field like business administration, finance, accounting, or supply chain preferred.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Strong customer service skills.

Strong communication skills both verbal and written.

Ability to collaborate with others and take initiative; creative and critical thinker.
Strong organizational skills.

Proficient in Microsoft Office Suite (Word, Excel, etc.); strong computer skills.

Analytical and ability to problem solve.

Ability to work independently.

Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.