Human Resources Administrative Assistant

Summary

This full-time position is responsible for the administrative support of day-to-day Human Resource functions.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Handles application and assessment process screening, and schedules pre-employment screening appointments.
• Perform HRIS data entry (Paycom) and personnel file maintenance.
• Assist employees, managers, directors, and owners with basic interpretation of HR policies and procedures.
• Coordinate new-employee orientations, onboarding and off-boarding, and documentation for all locations.
• Efficiently maintain confidential personnel files and personnel actions.
• Prepare and remove all job postings (WordPress and Website),
• Respond to reference checks and verifications of employment status.
• Assist the manager/ director with HR projects and all filings.
• Maintain HR calendar

Competencies

• Problem-Solving

Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations.

• Technical Skills

Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

• Teamwork

Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Quality

Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

• Attendance/Punctuality

Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

• Dependability

Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; and commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies the appropriate person with an alternate plan.

Preferred Education and/or Experience

Associate degree (A. A.) or equivalent from a two-year college; or at least one-year related experience and/or training; or equivalent combination of education and experience. Courses completed in the area of Business Administration and/or HR preferred.

Computer Skills

Familiar with MS Windows operating systems and MS Office applications. At a minimum, intermediate-level skills in Excel and Word. Experience with QuickBooks required.

Language Skills

Ability to read and effectively interpret documents and manuals. Ability to write routine reports and correspondence. Ability to effectively communicate with customers and employees.

Mathematical Skills

Ability to calculate figures and amounts such as discounts and percentages. Ability to apply concepts of basic algebra and accounting skills.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

While performing the duties of this job, the employee regularly works in an office setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is frequently required to sit, stand, talk, hear, bend, and stoop.

Position Type/Expected Hours of Work

This is a full-time, regular position. Core hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m.

Travel

Limited travel to various satellite worksites may be required.

Additional Eligibility Qualifications

Completeand pass pre-employment screening.

Complete online assessment

Complete and maintain Harassment Prevention Training

Complete and maintain Mandated Reporter Certificate

Salary

$22.00 to $25.00 hr.

Reports to

HR Coordinator and Director of HR

Classification
Nonexempt

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person