Accounting/ HR Assistant ( Remote )

Description

Job Summary

Under the supervision of VP of Finance & HR, the Accounting/HR Assistant is responsible for assisting with the daily accounting and human resources needs of the organization. 

These include, but are not limited to, processing accounts payable, issuing invoices, making collections, reconciling bank accounts, assisting with payroll processing using the Paylocity software with Time and Labor, and assisting with benefits administration. Other tasks will be assigned as needed and appropriate. This position reports to the VP of Finance & HR. The Accounting/HR Assistant strives to provide exemplary customer service to internal and external customers while maintaining the highest standards of accuracy, timeliness, and compliance.

Duties and Responsibilities

Accounting - Accounts Payable

· Audit incoming invoices and other payment requests, process vendor payments, handle vendor communications and ensure timely and accurate payment of vendor invoices resolve any billing disputes,

· Make accounting entries to charge expenses to accounts, cost centers, and projects by analyzing invoices,

· Assist VP of Finance & HR in educating employees and managers on policies 

and procedures relating to disbursements,

· Review credit card expense reports for accuracy and completeness.

· Assist with preparation of annual 1099’s,

· Maintain vendor files, including contracts for services and paid items,

Accounting - Accounts Receivable

· Prepare invoices as needed,

· Prepare bank deposits and make bank runs,

· Maintain customer files,

· Generate internal and external reports from accounting systems as needed,

· Assist in resolving discrepancies and irregularities,

Accounting/HR - Payroll

· As needed, act as backup for processing semi-monthly payroll using Paylocity software,

· Assist in reconciliation of all benefit deduction statements with payroll pre-process reports,

· Assist in Reconciliation of monthly benefits bills with HR and payroll,

· Assist with ensuring compliance with IRS and other governmental laws and regulations,

HR

· Assist in preparing offer letters and new hire documents,

· Maintain I-9 files,

· Respond to employment verifications,

· Manage employee documentation such as Employee Handbook, 

· Data collection, preparation of employee census information for compliance reports,

· Benefits administration, conducts new hire and exit interviews, ensuring employees understand their benefit coverages. Administers 401(k) and health plans. Responsible for employee verification, unemployment and disability claims. Verifies payroll deductions related to employees benefit plans,

· Assist in scheduling interviews for job applicants,

· Serve as a link between management and employees by handling questions, interpreting and helping resolve work-related problems,

Requirements

Knowledge, Skills, and Abilities

· Good Understanding of financial accounting concepts, accounts payable,

· accounts receivable, general ledger, payroll, and HR processes,

· Extremely detail oriented and organized and able to work independently and accurately under general supervision,

· Technology and accounting systems savvy,

· Analytic, organizational, and problem-solving skills, which allows for strategic data interpretation vs. simple reporting and/or processing,

· Ability and desire to translate financial concepts to individuals at all levels throughout the organization,

· Excellent verbal and written communication skills that are tactful and diplomatic,

· Ability to work under pressure in a fast-paced environment, able to respond to changing priorities,

· Able to respond effectively to telephone and in-person inquiries,

· Good Knowledge of Microsoft Office programs required,

· Maintain the confidentiality of information,

Education and Experience

· BS in finance, accounting, or related field,

· Two to four years of experience in accounting and HR,

· Experience using Paylocity or equivalent,

· Experience with Quickbooks or equivalent.