Workforce Time Planning Associate

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Summary
With supervision executes the scheduling of union employees for operations departments.. Responsible for ensuring qualified employees are appropriately assigned so that the business can successfully operate. Executes workforce scheduling for one or more operational site. Responsible for managing calloffs and ensuring vacancies are filled timely in order to meet business needs. Tracks and generates reports related to employee job assignment and employee attendance. Is responsible for timekeeping for their assigned work group
Essential Functions
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

• Responsible for managing union employee call-offs and backfilling vacancies to ensure the operational needs are met with minimal disruption.
• Responsible for making decisions regarding daily lay-offs(LWL), and/or scheduling overtime in accordance with the collective bargaining agreement to ensure operational continuity.
• Identifies, creates and communicates work schedules to union employees. Posts and distributes manning schedule to designated areas.
• Completes shift crewing report; calculates shift totals.
• Enters information and runs reports out of Schedule Pro scheduling software.
• Approves and tracks vacation and time off requests for the union work force.
• Provides support and performs payroll activities for union hourly employees in accordance with the Collective Bargaining Agreement (CBA). Ensures accurate and timely data entry and updates in ADP to facilitate payroll processing by payroll.
• Prepares, enters, and validates all payroll data in ADP which includes employee timecards, time adjustments for shifts worked, vacation time, sick time, historical edits, pay codes and pay rates based on shift assignments.
• Assists with employee timecard corrections and tracks performance / behavior against timekeeping rules.
• Assists with coding labor transfers and cost center changes.
• Responsible for processing employee data updates for adding new and updating existing employee information into ADP timekeeping system. (Job Codes, Cost Center, Description, standard shift, etc.).
• Partners cross-functionally to validate and update leave of absence statuses in ADP.
• Responds to employees regarding payroll related issues and inquiries. Identifies root cause, reports and resolves employee paycheck errors.
• Responsible for ensuring pay and deduction compliance in accordance with the CBA and Company policies.
• Maintains various control documents to ensure accurate payroll processing (EDD forms, Weekly Sickness and Accident Benefits per the CBA, jury duty forms, etc.).
• Responds to employee, Manager, and HR inquiries regarding payroll related issues in a timely manner, adhering to department expectations for written and verbal communication.
• Requests manual or off-cycle checks as needed for terminations, payroll adjustments and special pay. Provides winery payroll with hours worked and pay rates needed for correction and off cycle checks.
• Tracks meal premium hours to be paid in ADP, approved or unapproved.
• Processes employee timecard corrections and tracks performance / behavior against timekeeping rules.
• Manages payment of service calls in ADP when an employee is called to work an off shift as required under the CBA.
• Facilitates timekeeping & scheduling training for new team members.
• Maintains thorough knowledge of the CBA and collaborates proactively with human resources and labor relations when necessary.

Essential Functions Standard

• Exhibits Intrapreneurship and Ownership behaviors:
• Intrapreneurship is entrepreneurship in an established company: behaviors that include thinking boldly, taking appropriate risks, learning from mistakes, showing initiative, and encouraging and reinforcing innovation.
• Ownership refers to behaviors that include setting high expectations, driving candid discussion, and holding self and others accountable.

Supervisory Responsibilities

• N/A

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications

• Associate degree plus 1 years of human resources, payroll, manning/scheduling or clerical operations experience reflecting increasing levels of responsibility; OR High school diploma or State-issued equivalency certificate plus 3 years of human resources, payroll, manning/scheduling or operations clerical experience reflecting increasing levels of responsibility.
• Experience handling sensitive and confidential information.
• Skilled in the use of MS Word, MS PowerPoint and MS Excel at an intermediate level.
• Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.
• Skilled in writing simple correspondence.
• Skilled in adding, subtracting, multiplying and dividing using whole numbers.
• Required to travel to company offices, sites, and/or meeting locations for onboarding, training, meetings, and events for development, department needs, and business delivery up to 5% of the time, with or without reasonable accommodation. This may be in addition to travel requirements, if applicable, as listed in this job description.
• Required to be 18 years or older. This may be in addition to other age requirements, if applicable, as listed in this job description.

Preferred Qualifications

• Bachelor’s degree.
• Experience reading and interpreting documents such as corporate policies, operating and maintenance instructions, and procedure manuals.
• Experience writing routine reports and correspondence.
• Experience speaking effectively before groups of customers or employees of an organization.
• Experience with ADP or Kronos.
• Experience completing and evaluating assignments, requiring originality and ingenuity.
• Knowledge of fundamental HR concepts, practices and procedures of this particular field of specialization.
• Skilled in adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals.
• Skilled in computing rate, ratio, and percent and drawing and interpreting bar graphs.
• Experience defining problems, collect data, establish facts, and draw valid conclusions.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Compensation:

• Hiring Salary Range Posted: $23.56-$31.83
• Actual compensation paid within the range will be determined by factors such as the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data.

Perks & Benefits:

• This position includes a competitive benefits package.
• Please click here to view our full list of benefits or click here to watch our video.

Gallo does not sponsor for employment based visas for this position or in the future.

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Req ID: 102811

Gallo’s policy is to afford equal employment opportunity to all applicants and employees and not to discriminate on the basis of race, traits historically associated with race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, sexual orientation (actual or perceived), transgender status, sex stereotyping, pregnancy, childbirth or related medical conditions, reproductive health decision making, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law. Nor will Gallo discriminate based on a perception that an individual has any of the foregoing characteristics or is associated with a person who has, or is perceived to have, any of those characteristics.

Gallo will comply with state and local laws prohibit discrimination for lawful out-of-work behavior, such as off-duty use of cannabis away from the workplace (subject to federal and state law exceptions), the existence of non-psychoactive cannabis metabolites in hair, blood, urine, or other bodily fluids as determined by a drug screening test (subject to federal and state law exceptions).

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Gallo is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at 209.341.7000.

Gallo is enrolled in the Department of Homeland Security's E-Verifying program and will use the program to verify the employment eligibility of all newly hired employees as required.

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