Administrative Assistant

About the Organization

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

The purpose of the Field Administrative Assistant is to provide clerical and administrative support to the various Construction Inspection teams operating within the client territory on pipeline construction projects.  The Field Administrative Assistant works under the direction of the Regional Supervisor, who may assign additional responsibilities to the Field Administrative Assistant as needed.

Responsibilities

• Upload all inspection reports into the client’s preferred repository.
• Upload all MTRs and other material-related items into the client’s preferred repository.
• Finalize and file daily or activity-based reports
• Organize and store all pipeline construction and material documents.
• Populate weld log from approved inspection reports.
• Manage payroll, office supplies, and field equipment supplies.
• Other administrative duties as requested by the client or local E2 management.
• Should possess the ability to provide guidance and developmental assistance on organizational and company policies and administrative procedures and be able to perform tasks with little or no management oversight.
• Coordinate activities in support of the safety, health, financial, departmental, and overall operations of the company.
• Serve as an administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities, and operations

Qualifications

Required:

• High School diploma or equivalent
• Microsoft Office skills, including Word, Excel, and Outlook

 Preferred:

• Associate degree in a nontechnical or business discipline with at least 4 – 7 years of practical experience
• BS / BA in a nontechnical or business discipline and at least 1 – 3 years of practical experience in business, administrative, budgeting, or program planning.

Benefits

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Work Environment/Physical Demands

Work Environment

This job operates in a professional office environment and uses standard office equipment such as computers and phones.

 Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/ stand for up to 8 hours per day.
• Ability to move freely for up to 8 hours per day.

Drug Free Workplace

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination.  Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Solicitation

 Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.