Accounts Payable and Payroll Manager

Yogi is seeking a talented, passionate, and experienced Accounts Payable and Payroll Manager to join our Accounting team in a dynamic role administering compensation for our employees and remitting payment to our vendors and suppliers accurately and timely.

The Accounts Payable and Payroll Manager is responsible for two vital areas of the organization. Payroll responsibility includes but is not limited to processing payroll, reconciling employee insurance and administrative aspects of the benefits plans, and maintaining the employee database. Accounts Payable is responsible for overseeing the payables aging, building strong working relationships with suppliers and employees, and maintaining and monitoring internal controls and processes. This position will work closely with the AP Specialist and the People team.

WHO WE ARE:

We are the well-being company that exists to inspire and enhance everyday life through trust and good will. Our guiding principles, beliefs, and philosophies shape our identity. They are the essence of our culture and define how we do what we do.

We are intentional in everything we do.  We are present and aware of how we show up in the world.  We honor people and our communities.  We are authentic and transparent with each brand. We are committed to sustaining our planet.  

OUR INVESTMENT IN YOU:

•    We offer competitive compensation, including a generous annual bonus.  

•    We have exceptional wellbeing-focused benefits including health, dental, vision and alternative care, life and disability insurance, retirement, paid time off, company picnics, social activities, and a surprise every so often!  Who doesn’t love a surprise? 

•    This position is located in Eugene, Oregon with a work from home option that provides the opportunity to work outside the office up to two days per week.

•    As a certified B Corp, we’re a company that lives our values every day.

•    We work in a LEED certified facility which prioritizes the planet in our daily operations and optimizes our employee experience while at work. 

•    We prioritize sustainability as a business by embedding it into our values, our strategic priorities, our decision-making, and our resource allocations.

•    Our Nourish Market provides employees subsidized healthy lunch and snack options.

•    We commit to our purpose in every aspect of our culture. 

•    We have employees that are committed to “Doing Good” in our community and around the world.

•    We are a growing company with products that customers love. 

•    We believe in investing in you and your growth and development. 

WHAT YOU’LL OWN:                                                  

•    1099/W-9 maintenance including year-end filing

•    Provide regular reporting on Accounts Payable aging and metrics

•    Assisting with month end closing including accrual reports and reconciliations

•    Process vendor invoices using 3-way matching and proper GL coding

•    Review and process vendor invoices through SAP Concur and Exact Globe

•    Process weekly payments via check, ach, and wire

•      Drive continuous improvement and Supplier Performance metrics. 

•       Work with vendors to resolve past due invoices and reconcile monthly   statements

•       Respond to vendor inquiries.

•       Partner across the organization to gathering all supporting documents and approvals.

•    Facilitates the set up for all local, state and federal taxes utilizing ADP Workforce Now Smart Compliance and maintaining processes for individual state set up 

•    Enter and verify bi-weekly payroll data and create manual and out-of-sequence payments.

•    Perform routine audits and process adjustment entries on employee records

•    Remain in compliance with all legal and institutional requirements

•    Processes supplemental benefits and deductions including deductions for 401(k), Health Savings Account and Non-Qualified Deferred Compensation plans. 

•    Prepares all benefit payables bi-weekly, preparing timely ACH and uploads to benefit providers.

•    Creates manual and out-of-sequence payments.

•    Facilitates troubleshooting in processing with ADP Workforce Now technical partners.  

•    Processes bonuses, (referral & anniversary (bi-weekly) as well as annual performance). 

•    Maintains data integrity of all paid time off benefit accruals. 

•    Ensures strict confidentiality of all information and safeguards records. 

•    Administers all aspects of recordkeeping, forms management/archives, and compliance, including annual audits and census reconciliations.  

•    Provide leadership, support, and monitors priorities of Accounts Payable team.

•    Assist in management functions, including hiring, evaluating performance coaching, development, cross training, succession planning, as well as quarterly and annual reviews.

WHAT YOU KNOW AND HAVE EXPERIENCED: 

•    Bachelor’s degree in a related field or equivalent relevant experience

•    4 years of relevant work experience

•    Food, Beverage, or Dietary Supplement experience preferred but not required.

•    Strong skills in vendor management

•    Proven system skills, including ERP systems, ADP Workforce Now and Microsoft Office

•    Exceptional written and verbal communication skills

•    Experience successfully working in a highly collaborative manner across a variety of business functions

•    Exceptional problem-solving skills with the ability to understand when escalation is needed

YOU’LL BE A GREAT FIT:

•    Solid work ethic, self-starter, and result-oriented

•    Responsible and a high degree of ownership

•    Thrives in an ever-changing work environment

•    Effectively managing a multitude of work responsibilities

•    Balances attention to detail and swift execution

•    Effective in communication

•    Strong in negotiation of desired outcomes

•    Can provide perspective and make recommendations

•    Natural ability to develop strong, trusting relationships 

•    Enjoys collaborating with cross-functional partners

•    Strong listening skills

•    Effective in communication 

•    Strong critical thinking ability to navigate and solve complex problems

•    Analytical approach to understand and synthesize data to make impactful outcomes

•    Ability to ask great questions

MORE ABOUT US:

We manufacture Yogi and Choice Organics brand products. Yogi has over 40 tea blends made from 140 exotic spices and botanicals sourced from 100% non-GMO growers around the globe. These herbal, green, and black teas are formulated for delicious taste and healthful benefits. Choice Organics offers a collection of organic traditional tea, herbal tea, and unique, flavorful organic tea blends. Choice teas are sourced exclusively from 100% organic and non-GMO growers around the world and are beautifully balanced to perfection for a full-flavored taste experience.

East West Tea Company is an equal opportunity employer. We value and respect each person’s individuality and unique talents. We honor diversity and inclusion. It is the strength of our people and our guiding principle that have contributed to East West Tea’s leadership and continued success in the natural tea category.