The Accounts Payable Analyst is responsible for performing a professional level of accounting work, requiring expertise in Accounts Payable, which contributes to the overall financial health of our business. This level is obtained by ensuring all vendor invoices are posted timely and accurately in our systems (Avid Strongroom and NetSuite applications). The vendor payments must follow Generally Accepted Accounting Principles (GAAP) and company guidelines, policies and procedures for approval, along with auditable documentation for processing. The ideal candidate should deliver a high level of customer service in communication, and demonstrate positive relationships with vendors, owners, and internal customers to help facilitate the proper continuous supply chain of goods and services.

• Pays appropriate taxing authorities according to schedule, i.e. EFTPS, excise taxes, franchise taxes due;
  • Collects W-9 information for each vendor and ensures appropriate classification in the General Ledger system for year-end 1099 IRS reporting;
  • Develop contacts outside the immediate work area for such purposes as obtaining, verifying, or providing information concerning accounting documents;
  • Responds to vendor inquiries regarding the status of accounts payable;

• Investigates and resolves questions;
• Produces accounts payable reports and/or forecasts on demand as needed to assist in identifying near-term and longer-term cash flow requirements;
• Participates during operating budget development to help identify operating expenses by account by month when requested;
• Keeps accounts payable within terms for good creditworthiness of the Company yet maximizes cash flow efficiency as possible;
• Other accounting duties as assigned.

• A Bachelor’s degree in Accounting, Business Administration or Finance is required.
• Professional Accounts Payable certification credentials & (current) experience are preferred.
• 2 to 4 years of practical Accounts Payable experience and knowledge of GAAP.
• Experience in a high-volume electronic Accounts Payable system and processing environment is preferred.
• Be proficient in coding, storing and routing documents, demonstrating the ability to analyze, compare and interpret data, formatting reports and make judgements and recommendations to the Accounting / Finance group.
• Well versed in our Accounting processes to communicate effectively both verbally and in writing. A high-level of accuracy and attention to details is desired.