Business Financial & Administrative Manager
Job Posting for Business Financial & Administrative Manager at Eastern Washington University
Business Financial & Administrative Manager
About Eastern Washington University:
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWUs 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.
Job Summary:
- Do you want to join something great and make a difference? Are you strategic minded and a problem solver? Eastern Washington University seeks candidates for a Business Financial & Administrative Manager within our Department of Computer Science & Electrical Engineering; Center for Network Computing & Cybersecurity This is a new position for EWU within our College of Science, Technology, Engineering and Mathematics (CSTEM).
- This position will provide administrative/executive level support to the Director of the Center and act as his/her designee; act as liaison for the Center with University administrators, faculty and staff, state and federal agencies, legislative bodies, industry partners and the public;
- Administer day-to-day operations of the Center; manage, evaluate and supervise staff (student employees);
- Administer fiscal operations; write, edit, and produce correspondence, promotional materials, and reports;
- Oversee and manage development and preparation of budgets including submission of proposals;
- Compile and develop statistical and narrative program reports and administrative information;
- Manage special projects, including coordinating conferences, student recruitment, advisory board meetings and externally funded research projects;
- Develop and interpret policies and procedures;
- Coordinate operating procedures with other units, departments and Cyber affiliate faculty in compliance with University, State and Federal policies and procedures.
- The Business Financial & Administrative Manager will be directly involved in all managerial, administrative, financial decisions that affect the operations of the Center.
- On top of salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
Required Qualifications:
- Bachelors Degree, in Business Administration, Accounting or related field and must include:
- Minimum of 2 years full-time experience in a similar position providing administrative support; qualifying experience must meet the following criteria:
- Fiscal management in grants and contracts beyond entry level
- Experience successfully handling a demanding workload with overlapping deadlines with critical and time sensitive processes
- Proven attention to detail, initiative, and ability to take direction and work independently
- Experience analyzing information, identifying problems, defining alternatives, and developing recommendations for administrative decision making
- Demonstrated ability to apply a culturally responsible and flexible approach that is sensitive to the diverse needs, including universal access, of the students, faculty, administrators, and external contacts.
Preferred Qualifications:
- Masters Degree in Business, Public Administration, or related field
- Direct financial experience managing extramural grans and contracts
- Experience working in higher education in a financial related position
- Demonstrate ability to read, understand, interpret, and apply policies and procedures
- Experience working with state and federal systems, policies, and procedures
Other Skills and Abilities:
Job Duties:
% of Time: 50
Responsibility / Duty: Budget & Financial Management
- Manage, plan, develop, and monitor Center, operations, grants, and philanthropic budgets and funds ensuring they are used efficiently and effectively as allocated or awarded;
- Serve as point of contract for Center administrative projects, initiatives, core facilities and other grants-related submittals;
- Serve as a subject matter expert and provide guidance for understanding of and compliance with program policies, University, State and Federal regulations and those of funding agencies and organizations;
- Advise the Director on fiscal and administrative concerns and opportunities;
- Maintain and modify fiscal record keeping systems, databases, and spreadsheets; prepare and review fiscal records; identify trends; assist in implementing corrective action;
- Maintain a record keeping system for recording budget transactions; review budget reports, verify accuracy and take corrective action if necessary; reconcile budget status reports and prepare expenditure projections; notify appropriate individual of any projected or actual over or under expenditures;
- As needed order supplies and equipment using purchase requisitions, interdepartmental purchase orders, or procurement card as appropriate;
- Assist faculty and staff with miscellaneous expense reimbursements;
- Maintain purchasing records and resolve problems; review, approve and allocate purchase to proper budget and category;
- Ensure compliance with Center, departmental, institutional and/or granting agency policies, rules and regulations;
- Manage graduate program funding, including budget projections for graduate service appointments;
- Process travel expense records; ensure compliance with state and institution regulations and procedures; allocate travel expenses to appropriate budgets;
- Process payment records for grant stipends; ensure compliance with state and institution regulations and procedures;
- Prepare, compile and provide fiscal reports such as year-end reports, budgetary reports, and auditing reports;
- Analyze revenue and expenditures for course fee accounts and suggest changes as appropriate;
- Perform related budget and fiscal duties as required.
Essential Function Indicator: Yes
% of Time: 45
Responsibility / Duty: Program Management - Administrative Support
-
Executive level support as a member of the Management Team
- Develop office procedures to promote efficiency, and ensuring alignment with department, college, and university standards;
- Assist in planning, implementing, managing, and evaluating program initiatives;
- Facilitate and attend regular meetings of both internal and external advisory committees/boards;
- Organize faculty and researcher training events;
- Manage the process for ongoing formative and summative evaluation of program;
- Participate in both short and long-term planning activities, policy procedures decisions;
- Interpret and apply University, federal and state laws, rules, policies, and procedures;
- Assist with marketing efforts, such as promoting program on campus and/or with outside organizations and entities;
- Support outreach and public relations for the Center in coordination with the department and college;
- Manage and lead the Centers social media presence;
- Manage and update the Centers NCAE required website;
- Assist in planning and implementation of events such as awards ceremonies and outreach events in coordination with the college, department staff, faculty and students;
- Prepare reports for the Director and others as needed;
- Effectively use established university systems; acquire and maintain a high level of proficiency with any new systems adopted by the university;
- As assigned by supervisor, perform complex scheduling involving rooms, courses, events, and faculty/staff, including appropriate prioritization;
- Request, recruit and supervise work study students for the Center;
- Supervise stipend-based students office hours and availability per the funding requirements;
- Track student engagement in relevant projects;
- With collaboration of the PIs, determine policies and procedures specific to grants;
- Communicate with funding agencies to ensure compliance with agency goals, processes and procedures are followed with grants;
- Coordinate and assist in the preparation and submission of required project status and final reports of grants;
- Coordinate grant specific public relations activities by preparation and distribution of electronic newsletters, brochures, press releases, promotional materials, website content and grant specific recruitment materials;
- Attend regional or national meetings as a university representative for grants;
- Perform other administrative, secretarial, and support tasks as required.
Essential Function Indicator: Yes
% of Time: 5
Responsibility / Duty: Other
- Perform other duties as assigned
Essential Function Indicator: Yes
Conditions of Employment:
- Regular work schedule of Monday - Friday 8am-5pm, with the possibility of teleworking according to university policy and occasional nights and weekends.
- This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
- All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning wor at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
- Upon hire, employees will complete required DEI, Hazing, and Harassment and Title IX training. Online training can be accessed at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources https://inside.ewu.edu/hr/training/.
Salary Information: $55,195 - $77,278
Posting Date: 06/22/2023
Open Until Further Notice: Yes
Closing Date:
Screening to Begin: 07/10/2023
Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.
To apply, visit https://jobs.hr.ewu.edu/postings/10868
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
jeid-b4f85945d644da488febe870da34ae1c
Salary.com Estimation for Business Financial & Administrative Manager in Cheney, WA
$66,580 to $91,446
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
Sign up to receive alerts about other jobs with skills like those required for the Business Financial & Administrative Manager.
Click the checkbox next to the jobs that you are interested in.
-
Business Communications Skill
-
Income Estimation: $61,904 - $92,074
-
Income Estimation: $65,266 - $89,421
-
-
Call Screening Skill
-
Income Estimation: $69,645 - $85,166
-
Income Estimation: $72,128 - $95,027
-
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles
Skills Library
Job openings at Eastern Washington University
Eastern Washington University
Cheney, WA
Full Time
Eastern Washington University
Cheney, WA
Full Time
Eastern Washington University
Cheney, WA
Full Time
Eastern Washington University
Cheney, WA
Full Time
Not the job you're looking for? Here are some other Business Financial & Administrative Manager jobs in the Cheney, WA area that may be a better fit.
We don't have any other Business Financial & Administrative Manager jobs in the Cheney, WA area right now.
Guidant Financial, Falls, ID
Guidant Financial, Lewiston, ID