What are the responsibilities and job description for the Office Administrator position at Eastridge?
Eastridge Workforce Solutions is hiring an Office Administrator for an all-in-one travel and expense management firm. In this role, you will join the Workplace Experience Team as the Coordinator to assist with the day-to-day operations and experience of their Dallas, TX facility. This is an on-site position with a Monday-Friday, 8 a.m. – 5 p.m. schedule. For immediate consideration, apply today.
Responsibilities:
- Help to source and manage vendors and contractors, including but not limited to, janitorial, catering, pantry services, pest control, FLS, HVAC, plumbing, and electrical, which may include after-hours work
- Assist with onboarding and offboarding by setting up/breaking down assigned desk space, partnering with IT to set up/retrieve equipment, and being the go-to resource for any questions
- Conduct pre-defined building walk-throughs to maintain building and workplace standards and following up with necessary action
- Assist with Facilities hard-services related items, including equipment preventative maintenance scheduling and vendor management
- Document and organize all incoming and outgoing mail to ensure timely notification and compliance
- Organize internal ticketing requests to facilitate timely action and resolution
- Regular upkeep and updating of site playbook and related documentation
- Assist with the creation and updating of policy, procedures, and standards
- Communicate effectively verbally in-person and via email or slack with employees to promote events, drive collaboration and give guidance and direction when needed
- Assist with ordering and inventory management for the office including, pantry, office supplies, and other office-related items, including updating budget trackers
- Assist and be a point of contact for moves, adds, and changes (MAC)
- Regular upkeep and management of space planning software to support team needs
- Assist with office event setups and breakdowns, including, happy hours, celebrations, all-hands department meetings, and other office events
- Be a resource and partner to all departments to assist with questions and help needed
- Assist with planning and facilitating emergency-related drills and procedures
- Assist with data gathering (quantitative and qualitative) to capture team needs and share with cross-functional teams and leadership to formulate action plans
Experience Required:
- 2-3 years of experience in office management, project management, or relevant position, ideally in a fast-paced environment
- 2 years of experience managing vendors and contractors in an office environment, preferably tech
- Understanding of financial concepts, including budgeting, purchasing, and consolidation
- Detail-oriented, confident, self-starter with exceptional prioritization and organizational skills
- Experience in G-Suite, Slack, and office-related software
- A great communicator that can build strong working relationships with vendors, internal and external partners
- Ability to delegate tasks to our team of contractors and oversee that work is completed in a timely manner
- Previous Facilities experience preferred
Benefits: Use this link bit.ly/2023-Benefits to learn more about benefits available to Eastridge’s temporary employees. From time to time Eastridge’s clients may offer additional benefits to Eastridge employees while on assignment. Information about those benefits will be communicated when applicable.
Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.
We value diverse experiences, including prior contact with the criminal legal system, and applicants with criminal histories are encouraged to apply. Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring, the San Francisco Fair Chance Ordinance, and the Philadelphia Fair Criminal Record Screening Standards Ordinance (a copy of the notice of rights under the Philadelphia Ordinance is available by using this link bit.ly/3WgYFX7).
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Salary : $21 - $29
