Litigation Legal Assistant

POSITION
LEGAL ASSISTANT

PRACTICE GROUP

LITIGATION

LOCATION
BANGOR

POSITION DESCRIPTION SUMMARY

Responsible to attorneys, the Legal Assistant will assist in the delivery of legal services by employing a
variety of administrative and word processing skills, greeting and assisting clients, and answering
incoming calls.

SPECIFIC DUTIES AND RESPONSIBILITIES

The Legal Assistant will be an integral part of a team delivering legal services to clients of the Firm,
primarily but not exclusively, in the Litigation Practice Group. In this capacity, the Legal Assistant will
be responsible for the support of attorneys through the application of administrative skills including
typing,, transcription, file management, calendaring, client billing and general technical support as may
be required.

Specific Duties of the Legal Assistant will include the following:

• Administrative duties in support of attorneys including performing extensive typing and

transcription

• Opening and maintaining files, including opening new case memos, performing conflict

checks, transcription and drafting of work product such as letters, agreements, memoranda
and legal documents (deeds, motions, pleadings, etc.); retiring files according to established
procedure

• Scheduling of appointments; working with the courts, opposing counsel, clients, and other staff

to schedule hearings, depositions and trials

• Creating and updating pleading indices
• Reviewing time entry and managing client billing
• Assisting in management of case documents, including use of litigation support software
• Electronic filing using USDC ECF system
• Compiling and preparing documents for trial, preparing discovery document templates
• Answering telephone calls and opening/handling mail
• Maintaining an electronic docket/tickler system
• Making travel arrangements consistent with firm policy and attorney needs
• Controlling/managing of paper and electronic documents to facilitate use and retrieval
• Prioritizing work flow and exercising judgment to make basic decisions in a variety of work

As a member of a team, the individual will also be called upon to share various office support tasks
such as general telephone coverage, office appearance, filing, etc. with general reception and front-
desk work included.

This is a professional position, and the individual must possess knowledge of legal terminology directly
related to the assigned department. The individual must also be able to manage the desks of the
attorneys for whom he or she has primary responsibility, be able to work with little or no supervision,
and refer unusual or important matters for direction.

QUALIFICATIONS, SKILLS, ABILITIES

The Legal Assistant should possess the following:

Associates degree or equivalent (3 to 5 years of legal experience, preferably in litigation)
Formal education or training in legal or related work is a plus
High degree of accuracy in work product
Proficiency with Microsoft Office Suite, especially Word and Outlook
Knowledge of litigation software is a plus
Excellent proofreading skills
Strong interpersonal skills
Skilled in the use of office and computer equipment
Ability to maintain confidentiality
Ability to perform multiple tasks simultaneously and efficiently
Be a good team player and work well with co-workers
Ability to follow instructions

PHYSICAL DEMANDS

The physical demands and work environment described here are representative of those that
must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.

Work involves walking, talking, hearing, walking up and down stairs, using hands to handle,
feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required
by this job include close vision and the ability to adjust focus. The employee may be required to push,
pull, lift, and/or carry up to 20 pounds, which may include placing books on shelving above shoulder
level. The noise level in the work environment is usually moderately quiet.