What are the responsibilities and job description for the AP/AR Accounting Specialist position at EBM Construction?
A. General Summary of the Position
Perform all aspects of accounts payable and accounts receivable functions for a web based point of sale business. Assist with inventory tracking and control, sales tax collection and compliance, and other general accounting duties as assigned.
as Essential Functions
1. Create and/or review documents such as purchase orders, sales tickets or charge slips to compute fees or charges due. Verify accuracy of billing data and correct errors.
2. Enter new customer accounts and vendors into software system.
3. Prepare and enter payable invoices, including posting data and keeping other records concerning costs of services. Keep records of invoices and supporting documents.
4. Perform credit checks on new customers, validate credit authorizations for new vendors by computing credit terms, discounts, shipping charges and/or rates for services to complete billing documents.
5. Compile data, compute fees and charges and prepare invoices for billing.. Prepare and create invoices for cash and credit card sales.
6. Receive payment and posting amount to customer’s account, notify customers of delinquent accounts, as well as keeping records of collection and status of accounts
7. Compute and collect sales tax
8. Prepare and track purchase orders, monitor in the event shipments need expediting.
9. Assist with inventory control by making adjustments, through physical counts, ordering and/or receiving in materials.
B. Knowledge, Skills and Abilities
1. Excellent knowledge of accounting principles and practices, specifically accounts receivable, accounts payable, periodic reporting and inventory management.
2. Excellent computer and math skills.
3. Excellent English communication skills and ability to receive/convey information from/to co-workers, management, vendors and customers efficiently and in a courteous and professional manner.
4. Good organizational and problem solving skills; detail oriented.
5. Ability to work independently, with integrity as well as cooperatively to complete daily activities according to work schedule.
6. Ability to work on several different projects at one time.
7. Conform to all safety rules and use all appropriate safety equipment, as needed.
8. Perform other duties as assigned.
C. Education, Training and Experience
1. A two year degree in Accounting or two years of related experience required;
2. Preference for point of sale experience and web based data integration to accounting software
D. Work Context
1. Attend work as scheduled and on time.
2. Regular communication with co-workers, management, vendors and customers; includes face-to-face, e-mail and phone.
3. Maintaining continuous accuracy and attention to detail is extremely important in performing this job.
4. This position requires working indoors at a desk for the majority of the work day; may occasionally need to verify materials, work orders, schedules, time sheets, etc. with co-workers in the shop.
E. Special Requirements
1. Valid driver’s license preferred.
2. Must pass General Physical and Drug Screen.
3. Must be 18 year’s old or older.
Job Type: Full-time
Pay: $17.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Vision insurance
Physical Setting:
- Office
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: One location