HR Assistant

Summary: Compiles and maintains personnel records by performing the following duties.

Essential Duties and Responsibilities include the following (Other duties may be assigned):

• Records employee information such as personal data, compensation, benefits, tax data, attendance, and termination date and reason.
• Prepares schedules based on seniority and employee preference.
• Communicates with employees about their work schedules.
• Processes employment applications and assists in other employment activities.
• Updates employee files to document personnel actions and to provide information for payroll and other uses.
• Maintains medical files on employees.
• Examines employee files to answer inquiries and provides information to authorized persons. Prepares disciplinary write up if needed. Communicates disciplinary write up to employee.
• Compiles data from personnel records and prepares reports.
• Audits and edits time clock punches for accuracy in hours and job codes.
• Distributes paychecks.
• Answers or investigates employee's questions about their paychecks.
• Attends safety meetings when required.
• Notifies management of industrial accidents.
• Processes and records employee leave of absences.
• Responsible for product safety, legality, regulatory compliance and product quality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills: Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: To perform this job successfully, an individual should have knowledge of Time Clock Software Payroll systems; Excel Spreadsheet software and Word Processing software.

Certificates, Licenses, Registrations: None required.

Other Skills and Abilities: Ability to communicate in Spanish.

Other Qualifications: Individual must work flexible hours. Individual must be available to work 7 days a week during the production season. Overtime work is probable.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.