Office Administrator

Job description

Eco Logic LLC is an ecological restoration and green infrastructure firm founded in Bloomington, IN in 1999. We work with clients focused on restoring natural areas and improving the sustainability of urban environment. Currently we are seeking a full-time Office Administrator.

Position Summary: The Office Administrator will provide administrative support to ensure the efficient operation of the office. Incumbent will support partners and staff via a variety of accounting, administrative, and compliance tasks and will be responsible for confidential and time sensitive materials.

Job Type: Full-time

Salary: $20.00 - $28.00 per hour depending on experience

Essential Functions:

Essential functions include but are not limited to the following.

• Maintain employee work hours via Quickbooks Workforce and serve as payroll liaison with our payroll provider.
• Coordinate employee onboarding with our payroll and benefits provider
• Manage the workers compensation program including processing first reports of injury
• Process 401K contributions
• QuickBooks management
• Manage Accounts Payables
• Manage Accounts Receivables
• Respond in a timely manner to phone calls, voicemails and emails.
• Manage the companies Gmail account and Google drive documents
• Manage employee credit cards
• Handle and process mail
• Order and maintain office supplies
• Update the Employee Handbook as needed
• Process IFTA fuel tax reporting

Job Requirements:

• A minimum of 1 year QuickBooks experience
• A minimum of 2 years' experience in an Office Administrative role
• Strong attention to detail, deadlines, and discretion
• Excellent written and verbal communication skills
• Demonstrated success learning new technology
• Willingness and excitement to grow with the company

Financial Duties:

• Processing payroll
• Invoicing customers
• Handling accounts payable and receivable
• Submitting and reconciling expense reports
• Processing payments
• Handling cash

Experience:

• QuickBooks: 1 year
• Office Administrative: 2 years

Job Type: Full-time

Pay: $20.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• How would you rate your ability to learn new technology on scale of 1-10?

Experience:

• notary: 1 year (Preferred)

Work Location: In person